Sr. Office Assistant Annual Giving

The Chronicle Of Higher Education, Inc.; College Station (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Providence College is seeking an administrative support professional to assist the Senior Director of Annual Giving with database management and staff initiatives. The role involves handling reports, communications, and event-related logistics.

Ideal candidates will have strong organization, solid word processing and database skills, and the ability to handle multiple deadlines. A high school education or equivalent is required, with 1–3 years in an office setting preferred.

Qualifications

• High School diploma or equivalent and strong organizational skills.
• Experience in an office environment is preferred.
• Ability to manage multiple tasks and meet deadlines with accuracy.
• Proficiency in word processing and basic database use.

Responsibilities

• Provide administrative support and database management to staff.
• Assist with logistics for events and program initiatives, including report preparation.
• Communicate with constituents via phone, email, and web; process inquiries and gifts.
• Produce correspondence and maintain documents, ensuring proofreading for accuracy.
• Support travel bookings, calendars, and filing with attention to confidentiality.

Skills

Organizational skills

Communication skills

Multitasking

Word processing

Education

High School education or equivalent

Tools

Word processing software

Database systems

Job description

Founded in 1917, Providence College (PC) is a premier Catholic liberal arts institution steadfastly committed to academic excellence through a dynamic core curriculum, a distinctive Development of Western Civilization Program, and abundant experiential learning opportunities. The only U.S. higher education institution administered by the Dominican Friars, PC is committed to providing a variety of opportunities for intellectual, social, moral, and spiritual growth in a supportive environment. Providence College believes that cultural and intellectual pluralism is essential to the excellence of its academic programs, and strives to foster an academic culture and campus community reflecting the global environment in which we live and work.

The approximately 105-acre campus is situated in Rhode Island’s capital city and is close to the many cultural and educational offerings of Rhode Island’s "renaissance city." Additionally, Providence is located an hour from Boston and just a few hours from New York City.

For years, Providence College has been recognized in the U.S.News & World Report "Regional Universities – North Category" and has been commended by several other ranking publications.

Overview

Provide administrative support and database management to the Senior Director of Annual Giving, in support of specific initiatives as well as the Annual, Leadership, and Class Giving staff.

Duties and Responsibilities

1. Perform basic and intermediate computer functions including managing databases creating, analyzing and integrating spreadsheets, executing mail and envelope merges, recording information in data system, and importing graphics and other information into documents. (35%)


2. Support logistics and assist with the management of reunion, class-based, young alumni, and undergraduate volunteers engaged with Annual Fund committees and programs, including but not limited to maintain and disseminate reports, regular database entry, webpage upkeep, and committee communications (i.e. conference calls, in person meetings, webinars, and social events). (30%)


3. Interact with constituents, prospects, and volunteers via phone, e-mail, and web; field questions; book gifts; respond to web comments and inquiries; and distribute mail appropriately. Attend, staff, and play an active role in signature College events, including but not limited to; Homecoming, Giving Tuesday, Friars Give, Reunion Weekend, etc. (15%)


4. Produce correspondence and documentation through typing, word processing, formatting, use of charts, graphs and other visuals, collating, photocopying, binding, etc., according to the standards of the department and College; proofread for content, language, and grammar. (10%)


5. Support frontline fundraisers with booking travel, distributing itineraries, updating contact reports, and submitting travel reimbursement documentation. Organize and maintain calendars, files, and records that may include confidential information. (10%)

MARGINAL DUTIES:

1. Perform all other duties as may be required.

Education and Experience

• High School education or equivalent.


• One to three years’ experience in an office environment, or an equivalent combination of education and experience.


• Working knowledge of word processing and database systems required.


• Excellent organizational and communications skills also required.


• Ability to work under deadline pressure and to prioritize assignments while juggling multiple tasks .

Supplemental Information

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sitting in a normal seated position for extended periods of time


• Reaching by extending hand(s) or arm(s) in any direction


• Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard


• Communication skills using the spoken word


• Ability to see within normal parameters


• Ability to hear within normal range


• Ability to move about

DISCLAIMER:

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required.