Associate Director for Alumni Relations

Providence College; College Station (TX); On-site; USD 70,000 - 110,000; Full time

Job summary

Providence College seeks a strategic Advancement professional to plan and implement reunion programs that strengthen alumni connections and philanthropic support. You will collaborate with Class Giving, donor relations, and prospect managers to invite participation and resources for campus events.

The role oversees Homecoming, coordinating with Marketing and Campus Partners to deliver engaging programs, manage budgets, and drive donor recognition.

Qualifications

• Bachelor’s Degree from an accredited institution required.
• Five to seven years’ experience in a progressively responsible development fundraising environment.
• Excellent interpersonal, oral, written communication, and organizational skills.
• Must be proactive, creative, problem-solver and have the ability to interact with a broad range of constituents, including alumni, parents, faculty, staff, and friends of the College.
• Evenings and weekends required; some travel may be necessary.

Responsibilities

• Develop and oversee the execution of all reunion programming to engage alumni and coordinate with class giving for volunteer recruitment and fundraising.
• Lead Homecoming planning with budget management and collaboration across events, marketing, and donor recognition.
• Provide leadership to direct reports, set performance standards, and deliver staff training for advancement goals.
• Expand and manage the alumni volunteer pipeline, including class ambassadors, reunion engagement, and engagement priorities with the National Alumni Council.

Skills

Interpersonal skills

Oral communication

Written communication

Organizational skills

Team leadership

Education

Bachelor's Degree

Tools

MS Office

Job description

Founded in 1917, Providence College (PC) is a premier Catholicliberal arts institution steadfastly committed to academic excellence through a dynamic core curriculum, a distinctive Development of Western Civilization Program, and abundantexperiential learning opportunities. The only U.S. higher education institution administered by the Dominican Friars, PC is committed to providing a variety of opportunities for intellectual, social, moral, and spiritual growth in a supportive environment. Providence College believes that cultural and intellectual pluralism is essential to the excellence of its academic programs, and strives to foster an academic culture and campus community reflecting the global environment in which we live and work.

The approximately 105-acre campus is situated in Rhode Island’s capital city and is close to the many cultural and educational offerings of Rhode Island’s “renaissance city.” Additionally, Providence is located an hour from Boston and just a few hours from New York City.

For years, Providence College has been recognized in the U.S.News & World Report “Regional Universities – North Category” and has been commended by several other ranking publications.

Overview

Serve as a key strategic partner in the planning and implementing of engagement programs to attract different constituencies with the goal of strengthening connections to the college and fostering sustained philanthropic support, with an emphasis on volunteer leadership and class-based engagement.

Duties and Responsibilities

1. Develop and oversee the execution of all reunion programming with the goal to engage alumni through their milestone celebration with the college. Collaborate with the Class Giving team throughout the year to achieve program goals including volunteer recruitment and onboarding, training to ensure volunteers are equipped to invite their classmates to participate in reunion programming and contribute philanthropically, and coordination of efforts with prospect managers. Provide year-round support to class committee volunteers and serve as the point of contact for all reunion classes to establish meaningful programming that aligns with the interests of each class while maintaining a strong focus of bringing alumni back to campus. Oversee the reunion budget and implement strategies to generate revenue to offset expenses. Work with the College Events staff and the Marketing and Communications team on all logistics and communications for programming throughout the year and at the culminating Reunion Weekend. Ensure Advancement Services is included throughout to ensure a process for data both before, during, and post-weekend. (40%)
2. Serve as Advancement lead for Homecoming, one of the college’s signature programs with the priority focus of bringing alumni back to campus and engaging them with current College priorities. Co-lead the program with a member of the College Events staff and work in tandem throughout the year-long planning to ensure both Advancement and Institutional goals are established and met each year. Manage the Homecoming budget and designate funding for various departmental programming. Collaboration includes but is not limited to Late Night Madness, engagement and stewardship for donor recognition, admission, student activities, and residential life. Oversee the core committee and campus partners groups, and partner with Marketing & Communications to develop a comprehensive communication and marketing plan that is customized to engage different audiences (students, faculty/staff, parents/families, alumni, and friends). Enlist the support of Advancement Services to ensure a data process is in place to capture a multi-faceted weekend. Collaborate with Athletic partners to capitalize on athletic opportunities and other activities to showcase programs and enhance participant experience. Identify ways to engage the entire PC community and oversee the execution of the weekend. (25%)
3. Provide essential leadership and guidance to direct report(s) to maximize productivity, set performance standards, individual metrics, and routine evaluation of goals. Provide on-going training of staff to ensure strength of skills and a clear understanding of advancement. Meet regularly to ensure prioritization of workload, strong communication and relationship development, and achievement of program goals. (20%)
4. Further the development of a pipeline of alumni volunteers including expansion and management of the class ambassador program, support of volunteer pathways tied to Reunion, Homecoming, and engagement efforts and work closely with the National Alumni Council, serving as a staff liaison and supporting a designated committee to advance alumni engagement priorities. (15%)

MARGINAL DUTIES

1. Represent Alumni Relations through participation in campus-wide committees and cross-functional initiatives.
2. Partner with colleagues across Alumni Relations and Advancement to support alignment of volunteer efforts that advance engagement and philanthropic outcomes.
3. Perform all other duties as may be required.

Education and Experience

• Bachelor’s Degree from an accredited institution required
• Five to seven years’ experience in a progressively responsible development fundraising environment or an equivalent combination of education and experience
• Excellent interpersonal, oral, written communication, and organizational skills
• Must be proactive, creative, problem-solver and have the ability to interact with a broad range of constituents, including alumni, parents, faculty, staff, and friends of the College
• Computer proficiency and a demonstrated ability to work independently and as part of a team
• Supervisory experience preferred
• Evenings and weekends required
• Possible travel

Supplemental Information

PHYSICAL DEMANDS

• Sitting in a normal seated position for extended periods of time
• Reaching by extending hand(s) or arm(s) in any direction
• Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard
• Communication skills using the spoken word
• Ability to see within normal parameters
• Ability to hear within normal range
• Ability to move about

DISCLAIMER

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required.