Student Accounts & Reconciliation Specialist

The Claremont Colleges Services; United States; On-site; USD 33,000 - 36,000; Full time

Job summary

The Claremont Colleges Services is seeking a Student Accounts Specialist in Claremont, CA to independently handle financial analysis, reconciliations, reporting, and daily student accounts operations. You will maintain accurate billing, cash receipts, and transactional records, ensuring alignment with the Workday general ledger and SIS data.

This role requires strong customer service, patience, and professionalism when communicating with students and families about balances, payments, and

Qualifications

• Strong working knowledge of accounting principles, accounts receivable, journal entries, general ledger activity, trial balances, and clearing and balance sheet reconciliations.
• Ability to interpret Workday financial reports and trace SIS transactions to corresponding ledger activity, investigate discrepancies, and determine appropriate corrections.
• Proficiency with Microsoft Office and Excel, including formulas, lookups, pivot tables, and reconciliation workbooks; ability to analyze detailed transaction data and maintain clear financial documentation.
• Demonstrated customer service skills and ability to work effectively with individuals who may be frustrated, confused, or concerned about financial matters, while maintaining patience, professionalism.
• Bi-lingual in Spanish desirable.

Responsibilities

• Analyze monthly accounts receivable aging reports, identify past-due accounts, and recommend follow-up priorities to the Senior Manager.
• Perform reconciliations between SIS activity and the Workday general ledger.
• Prepare and process journal entries and financial adjustments; maintain reconciliation schedules and supporting documentation.
• Test billing assessments, payments, financial aid postings, refunds, adjustments, and reporting.

Skills

Accounting and reconciliation

Workday & SIS

Excel

Customer service

Attention to detail

Education

Bachelor's degree preferred

Tools

Workday

SIS

Excel

Job description

The Claremont Colleges Services is seeking a Student Accounts Specialist in Claremont, CA to independently handle financial analysis, reconciliations, reporting, and daily student accounts operations. You will maintain accurate billing, cash receipts, and transactional records, ensuring alignment with the Workday general ledger and SIS data.

This role requires strong customer service, patience, and professionalism when communicating with students and families about balances, payments, and