Strategy Admin & Executive Support Specialist

Adelphi Group; Los Angeles (CA); On-site; USD 55,000 - 70,000; Full time

Job summary

TBWA Media Arts Lab in Los Angeles is seeking a Strategy Admin to provide administrative support to our Strategy leaders and department. This role keeps the team organized and running smoothly, handling calendars, travel, expenses, and day-to-day logistics.

You will manage Head of Strategy schedules, coordinate internal and client meetings, assist with onboarding, and handle invoices and renewals, ensuring accurate records and timely communication in a fast-paced agency environment.

Qualifications

• 1–2 years of administrative or coordinator experience, agency or marketing background a plus.
• Experience managing calendars, meetings, travel, and expenses.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Proficiency with standard workplace tools: email, calendars, spreadsheets, presentations.
• Ability to handle confidential information discreetly.

Responsibilities

• Provide daily administrative support to the Head of Strategy and Strategy leadership, including calendar management, scheduling, travel, and expenses.
• Coordinate internal and client meetings, including scheduling, rooms, catering, and other logistics as needed.
• Help organize department meetings, off-sites, work sessions, and team events.
• Manage department subscriptions, tools, invoices, purchase orders, and renewals.
• Maintain department calendars, documents, trackers, and shared resources.
• Coordinate with Finance, IT, Office Services, and other internal teams on department needs.
• Support onboarding and other general administrative needs across the Strategy team.
• Assist with ad hoc administrative requests and projects as needed.

Skills

Calendar management

Organization

Communication

Office tools

Discretion

Tools

Email

Calendar apps

Spreadsheets

Presentations

Job description

TBWA Media Arts Lab in Los Angeles is seeking a Strategy Admin to provide administrative support to our Strategy leaders and department. This role keeps the team organized and running smoothly, handling calendars, travel, expenses, and day-to-day logistics.

You will manage Head of Strategy schedules, coordinate internal and client meetings, assist with onboarding, and handle invoices and renewals, ensuring accurate records and timely communication in a fast-paced agency environment.