Strategy Admin

Adelphi Group; Los Angeles (CA); On-site; USD 55,000 - 70,000; Full time

Job summary

TBWA Media Arts Lab in Los Angeles is seeking a Strategy Admin to provide administrative support to our Strategy leaders and department. This role keeps the team organized and running smoothly, handling calendars, travel, expenses, and day-to-day logistics.

You will manage Head of Strategy schedules, coordinate internal and client meetings, assist with onboarding, and handle invoices and renewals, ensuring accurate records and timely communication in a fast-paced agency environment.

Qualifications

• 1–2 years of administrative or coordinator experience, agency or marketing background a plus.
• Experience managing calendars, meetings, travel, and expenses.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Proficiency with standard workplace tools: email, calendars, spreadsheets, presentations.
• Ability to handle confidential information discreetly.

Responsibilities

• Provide daily administrative support to the Head of Strategy and Strategy leadership, including calendar management, scheduling, travel, and expenses.
• Coordinate internal and client meetings, including scheduling, rooms, catering, and other logistics as needed.
• Help organize department meetings, off-sites, work sessions, and team events.
• Manage department subscriptions, tools, invoices, purchase orders, and renewals.
• Maintain department calendars, documents, trackers, and shared resources.
• Coordinate with Finance, IT, Office Services, and other internal teams on department needs.
• Support onboarding and other general administrative needs across the Strategy team.
• Assist with ad hoc administrative requests and projects as needed.

Skills

Calendar management

Organization

Communication

Office tools

Discretion

Tools

Email

Calendar apps

Spreadsheets

Presentations

Job description

Agency:

TBWA

Job Function:

Business Support

Job Subfunction:

Executive and Administration Support

Job Description:

TBWA\Media Arts Lab is the bespoke global agency for Apple and only Apple. We think different to create impact for the world’s most iconic brand.

We’re looking for a Strategy Admin to provide administrative support to our Strategy leaders and broader department. This role is focused on keeping the team organized and running smoothly, from calendars and meetings to travel, expenses, and day-to-day logistics.

The Work

• Provide daily administrative support to the Head of Strategy and Strategy leadership, including calendar management, scheduling, travel, and expenses.
• Coordinate internal and client meetings, including scheduling, rooms, catering, and other logistics as needed.
• Help organize department meetings, off-sites, work sessions, and team events.
• Manage department subscriptions, tools, invoices, purchase orders, and renewals.
• Maintain department calendars, documents, trackers, and shared resources.
• Coordinate with Finance, IT, Office Services, and other internal teams on department needs.
• Support onboarding and other general administrative needs across the Strategy team.
• Assist with ad hoc administrative requests and projects as needed.

Who Will Thrive in This Role?

• You genuinely enjoy administrative work and helping a busy team stay organized.
• You’re highly organized, detail-oriented, and good at managing multiple priorities.
• You’re proactive, dependable, and follow through on the details.
• You communicate clearly and professionally with people at all levels.
• You’re collaborative, flexible, and comfortable in a fast-paced environment.

Qualifications & Skills:

• 1–2 years of experience in an administrative, coordinator, or operations support role; agency or marketing experience is a plus.
• Experience managing calendars, meetings, travel, and expenses.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Comfortable handling basic operational processes such as invoices, purchase orders, and expense reports.
• Proficiency with standard workplace tools including email, calendars, spreadsheets, and presentations.
• Ability to handle confidential information with discretion.
  

$55,000 + OT

Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager. Our objective is to increase this requirement over time, and many of our agencies as well as Omnicom’s corporate group already require five days of in-office attendance.

Omnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice.

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