Strategy Admin

TBWA\\Worldwide; Los Angeles (CA); On-site; USD 50,000 - 61,000; Full time

Job summary

TBWA\Worldwide's Apple-focused arm TBWA\Media Arts Lab seeks a Strategy Admin to support the Strategy leadership. This role keeps the team organized, manages calendars, coordinates travel and expenses, and handles day-to-day logistics to keep projects on track.

You will coordinate internal and client meetings, organize meetings and events, manage subscriptions and invoices, and collaborate with Finance, IT, and Office Services.

Qualifications

• 1–2 years of experience in an administrative, coordinator, or operations support role; agency or marketing experience is a plus.
• Experience managing calendars, meetings, travel, and expenses.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Comfortable handling basic operational processes such as invoices, purchase orders, and expense reports.
• Proficiency with standard workplace tools including email, calendars, spreadsheets, and presentations.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide daily administrative support to the Head of Strategy and Strategy leadership, including calendar management, scheduling, travel, and expenses.
• Coordinate internal and client meetings, including scheduling, rooms, catering, and other logistics as needed.
• Help organize department meetings, off-sites, work sessions, and team events.
• Manage department subscriptions, tools, invoices, purchase orders, and renewals.
• Maintain department calendars, documents, trackers, and shared resources.
• Coordinate with Finance, IT, Office Services, and other internal teams on department needs.
• Support onboarding and other general administrative needs across the Strategy team.
• Assist with ad hoc administrative requests and projects as needed.

Skills

Administrative experience

Calendar management

Meeting coordination

Travel & expenses

Organizational skills

Written and verbal communication

Confidential information handling

Proactive

Collaborative

Tools

Email

Calendars

Spreadsheets

Presentations

Invoices & purchase orders

Job description

Job Description

TBWA\\Media Arts Lab is the bespoke global agency for Apple and only Apple. We think different to create impact for the world’s most iconic brand.

Agency

TBWA

Job Function

Business Support

Job Subfunction

Executive and Administration Support

Job Description

TBWA\\Media Arts Lab is the bespoke global agency for Apple and only Apple. We think different to create impact for the world’s most iconic brand.

We’re looking for a Strategy Admin to provide administrative support to our Strategy leaders and broader department. This role is focused on keeping the team organized and running smoothly, from calendars and meetings to travel, expenses, and day-to-day logistics.

The Work

• Provide daily administrative support to the Head of Strategy and Strategy leadership, including calendar management, scheduling, travel, and expenses.
• Coordinate internal and client meetings, including scheduling, rooms, catering, and other logistics as needed.
• Help organize department meetings, off-sites, work sessions, and team events.
• Manage department subscriptions, tools, invoices, purchase orders, and renewals.
• Maintain department calendars, documents, trackers, and shared resources.
• Coordinate with Finance, IT, Office Services, and other internal teams on department needs.
• Support onboarding and other general administrative needs across the Strategy team.
• Assist with ad hoc administrative requests and projects as needed.

Who Will Thrive in This Role?

• You genuinely enjoy administrative work and helping a busy team stay organized.
• You’re highly organized, detail-oriented, and good at managing multiple priorities.
• You’re proactive, dependable, and follow through on the details.
• You communicate clearly and professionally with people at all levels.
• You’re collaborative, flexible, and comfortable in a fast-paced environment.

Qualifications & Skills

• 1–2 years of experience in an administrative, coordinator, or operations support role; agency or marketing experience is a plus.
• Experience managing calendars, meetings, travel, and expenses.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Comfortable handling basic operational processes such as invoices, purchase orders, and expense reports.
• Proficiency with standard workplace tools including email, calendars, spreadsheets, and presentations.
• Ability to handle confidential information with discretion.

$55,000 + OT

Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager. Our objective is to increase this requirement over time, and many of our agencies as well as Omnicom’s corporate group already require five days of in-office attendance.

Omnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice.

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$55,000 + OT