Strategy Admin: Executive Support & Operations

TBWA\\Worldwide; Los Angeles (CA); On-site; USD 50,000 - 61,000; Full time

Job summary

TBWA\Worldwide's Apple-focused arm TBWA\Media Arts Lab seeks a Strategy Admin to support the Strategy leadership. This role keeps the team organized, manages calendars, coordinates travel and expenses, and handles day-to-day logistics to keep projects on track.

You will coordinate internal and client meetings, organize meetings and events, manage subscriptions and invoices, and collaborate with Finance, IT, and Office Services.

Qualifications

• 1–2 years of experience in an administrative, coordinator, or operations support role; agency or marketing experience is a plus.
• Experience managing calendars, meetings, travel, and expenses.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Comfortable handling basic operational processes such as invoices, purchase orders, and expense reports.
• Proficiency with standard workplace tools including email, calendars, spreadsheets, and presentations.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide daily administrative support to the Head of Strategy and Strategy leadership, including calendar management, scheduling, travel, and expenses.
• Coordinate internal and client meetings, including scheduling, rooms, catering, and other logistics as needed.
• Help organize department meetings, off-sites, work sessions, and team events.
• Manage department subscriptions, tools, invoices, purchase orders, and renewals.
• Maintain department calendars, documents, trackers, and shared resources.
• Coordinate with Finance, IT, Office Services, and other internal teams on department needs.
• Support onboarding and other general administrative needs across the Strategy team.
• Assist with ad hoc administrative requests and projects as needed.

Skills

Administrative experience

Calendar management

Meeting coordination

Travel & expenses

Organizational skills

Written and verbal communication

Confidential information handling

Proactive

Collaborative

Tools

Email

Calendars

Spreadsheets

Presentations

Invoices & purchase orders

Job description

TBWA\Worldwide's Apple-focused arm TBWA\Media Arts Lab seeks a Strategy Admin to support the Strategy leadership. This role keeps the team organized, manages calendars, coordinates travel and expenses, and handles day-to-day logistics to keep projects on track.

You will coordinate internal and client meetings, organize meetings and events, manage subscriptions and invoices, and collaborate with Finance, IT, and Office Services.