Strategic Space & Occupancy Planner

Visions Management; San Francisco (CA); On-site; USD 85,000 - 125,000; Full time

Job summary

Visions Management in San Francisco is seeking an Occupancy Planner to support Campus & Scenario Planning and collaborate with Workplace Strategy, Site Services, and cross-functional teams. You will translate space demand into practical occupancy solutions aligned with campus priorities and business needs.

As a client-agnostic team member, you will manage space requests, balance supply and standards, maintain accurate CAFM/ARCHIBUS data, and prepare concise planning materials for stakeholder

Qualifications

• 3–5 years in Space & Occupancy Planning or related field.
• Ability to manage multiple space requests in a dynamic environment.
• Strong written, verbal, and visual communication skills.
• Highly organized, proactive, detail-oriented and dependable.
• Experience interpreting floor plans and space planning diagrams preferred.

Responsibilities

• Manage intake, assessment, tracking, and coordination of campus space requests from initial request to resolution.
• Develop occupancy options balancing business requirements, supply, standards, adjacencies, and portfolio constraints.
• Conduct neighborhood and adjacency planning to support team placement and workplace experience.
• Maintain an integrated view of space demand, supply, moves, and future requirements.
• Prepare supply/demand summaries and occupancy scenarios for planning decisions.
• Partner on migration planning and detailed move planning for group moves.
• Monitor day-to-day occupancy and space utilization for issues and opportunities.
• Coordinate with stakeholders to clarify requirements, communicate options, document decisions, and close requests.
• Support restacks, consolidations, churn, and other occupancy initiatives as priorities evolve.

Skills

Space planning

Occupancy planning

Project management

Stakeholder management

Data interpretation

Tools

CAFM/ARCHIBUS

IWMS

Monday.com

Google Suite

Excel

Job description

Visions Management in San Francisco is seeking an Occupancy Planner to support Campus & Scenario Planning and collaborate with Workplace Strategy, Site Services, and cross-functional teams. You will translate space demand into practical occupancy solutions aligned with campus priorities and business needs.

As a client-agnostic team member, you will manage space requests, balance supply and standards, maintain accurate CAFM/ARCHIBUS data, and prepare concise planning materials for stakeholder