Strategic Scheduling & Academic Affairs Coordinator

Ball State University; Muncie (IN); On-site; USD 22,000 - 23,000; Full time

Job summary

Ball State University seeks a detail-oriented Schedule Specialist and Academic Affairs Coordinator in the College of Health Deans Office. You will manage course scheduling, faculty workload, space allocation, and contracts, while supporting accreditation and reporting efforts.

You will train staff on scheduling policies, ensure data integrity in Banner, and coordinate technology and equipment requests. This role is on-site in Muncie, IN, with collaboration across departments.

Qualifications

• Associate degree or equivalent required.
• At least 1 year of office administrative/secretarial experience.
• Excellent communication and collaboration skills.
• Working knowledge of Word processing and database software; MS Office and related tools.

Responsibilities

• Enter schedules and FLAC data in Banner with chairs and coordinators.
• Support Associate Dean with schedule, enrollment, and compensation data.
• Review course offerings, sections, room attributes, and deadlines.
• Train staff on scheduling and faculty load procedures.

Skills

Scheduling

Excellent communication

Attention to detail

Data management

Training staff

MS Office

Team collaboration

Organizational skills

Education

Associate degree or equivalent

Bachelor’s degree (preferred)

Tools

Banner

FLAC system

Series 25 classroom space software

Job description

Ball State University seeks a detail-oriented Schedule Specialist and Academic Affairs Coordinator in the College of Health Deans Office. You will manage course scheduling, faculty workload, space allocation, and contracts, while supporting accreditation and reporting efforts.

You will train staff on scheduling policies, ensure data integrity in Banner, and coordinate technology and equipment requests. This role is on-site in Muncie, IN, with collaboration across departments.