Schedule Specialist and Academic Affairs Coordinator

bsu; United States; On-site; USD 47,279,000 - 51,068,000; Full time

Job summary

Ball State University’s College of Health seeks a Scheduling Specialist and Academic Affairs Coordinator to support course scheduling, faculty workload management, and contract administration. The role ensures data integrity, space allocation, and timely reporting, partnering with chairs, admins, and IT.

This two-focused position covers scheduling and academic affairs administration, offering critical operational support within a dynamic university setting.

Qualifications

• Scheduling course offerings and managing faculty workload.
• Maintaining data integrity across Banner and FLAC systems.
• Coordinating academic affairs activities and contracts.
• Training staff on scheduling policies and processes.

Responsibilities

• Enter schedules into Banner and FLAC with chairs and admins.
• Provide data to Associate Dean for schedules, enrollment and assignments.
• Review schedule details: modality, enrollments, credit hours, dates, room attributes.
• Ensure deadlines are met and communicate with units; collaborate on data in FLAC.
• Train staff on scheduling and faculty load procedures.

Skills

Scheduling

Data management

Academic affairs coordination

Communication

Training staff

Space utilization

Tools

Banner

FLAC

Series 25

Job description

Schedule Specialist and Academic Affairs Coordinator

Compensation: $16.50 - 17.84

Department: College of Health Deans Office_A

Start Date: 10/26/2026

About this opportunity:

College of Health | Ball State University

The Ball State University College of Health is seeking a highly organized and detail-oriented Scheduling Specialist and Academic Affairs Coordinator to join the Dean's Office team. This position plays a vital role in supporting the academic and operational success of the College through course scheduling, faculty workload management, academic affairs coordination, and technology support.

Key Responsibilities:

• Coordinate and manage course scheduling for the College of Health.
• Oversee faculty load assignments and compensation processes.
• Allocate and manage classroom space to support instructional needs.
• Administer affiliation agreements and contracts.
• Support program accreditation, assessment, and reporting activities.
• Ensure data integrity and assist with data management processes.
• Coordinate technology-related needs within the College.
• Train and support college staff on scheduling and faculty load procedures.

The Scheduling Specialist and Academic Affairs Coordinator provides operational support and coordination in two primary areas: course scheduling and academic affairs administration. This role serves as a key resource for faculty, staff, and administrators by ensuring accurate scheduling, effective space utilization, compliance with accreditation requirements, and reliable data reporting.

This is an excellent opportunity for a collaborative individual who enjoys working in a dynamic academic environment and contributing to student and faculty success.

Join the College of Health at Ball State University and make an impact through effective coordination, organization, and support of academic operations. Candidates for searches must have current authorization to be employed in the United States without employer sponsorship.

What you'll do and what you'll bring:

Position Function: The College of Health (COH) Dean's Office requires operational support and coordination in two main areas. First, as a Schedule Specialist, responsibilities include course scheduling, managing faculty load and compensation processes, and allocating classroom space. Second, in Academic Affairs Coordination, the role involves managing affiliation agreements and contracts, supporting program accreditation and assessment, ensuring data integrity and reporting, and coordinating technology. Additionally, this position includes training college staff on scheduling and faculty load procedures.

Duties & Responsibilities:

Schedule Specialist Related:

• Enter schedules and FLAC into Banner, working directly with department chairpersons and department administrative coordinators.
• Provide relevant data to the Associate Dean in preparation for review and oversight of schedules, course enrollment, faculty assignments, and compensation.
• Review, correct, and monitor the schedule of course offerings, course modality, past and current enrollments, credit hours, term dates, day and time configurations, section limits/caps, and room attributes and assignments, in consultation with department chairs, administrative coordinators, and the Associate Dean.
• Be aware of, and adhere to, important semester and academic deadlines, including semester course roll schedules, final course build deadlines, and priority and open registration dates. Communicate information to academic units within the college. Collaborate with the College Budget Director to maintain data in the Faculty Load and Compensation (FLAC) system
• Train new staff (department chairpersons, administrative coordinators, and other department staff) within COH concerning scheduling and faculty load process and policies.
• Provide support to Series 25 classroom space allocation and utilization software.

Academic Affairs Coordinator Related:

• Coordinate the development, renewal, routing, execution, and maintenance of affiliation agreements, memoranda of understanding (MOUs), and other college-related contracts
• Coordinate annual technology and equipment requests on behalf of the college with university Information Technology and the Office of the Provost.
• Coordinate college assessment processes, including collecting and organizing annual assessment reports submitted by departments/schools, and providing administrative support for academic unit reviews.
• Support college program accreditation activities, including maintaining accurate records of program accreditation status and history, and providing administrative support to departments/schools undergoing accreditation or reaccreditation.
• Perform data integrity checks to ensure accuracy of academic affairs-related data in Banner. Assist the Dean and Associate Dean for Academic Affairs with data requests. Act as College Data Liaison with the Office of Institutional Research and Decision Support.

Genera