Schedule Specialist and Academic Affairs Coordinator

Ball State University; Muncie (IN); On-site; USD 22,000 - 23,000; Full time

Job summary

Ball State University seeks a detail-oriented Schedule Specialist and Academic Affairs Coordinator in the College of Health Deans Office. You will manage course scheduling, faculty workload, space allocation, and contracts, while supporting accreditation and reporting efforts.

You will train staff on scheduling policies, ensure data integrity in Banner, and coordinate technology and equipment requests. This role is on-site in Muncie, IN, with collaboration across departments.

Qualifications

• Associate degree or equivalent required.
• At least 1 year of office administrative/secretarial experience.
• Excellent communication and collaboration skills.
• Working knowledge of Word processing and database software; MS Office and related tools.

Responsibilities

• Enter schedules and FLAC data in Banner with chairs and coordinators.
• Support Associate Dean with schedule, enrollment, and compensation data.
• Review course offerings, sections, room attributes, and deadlines.
• Train staff on scheduling and faculty load procedures.

Skills

Scheduling

Excellent communication

Attention to detail

Data management

Training staff

MS Office

Team collaboration

Organizational skills

Education

Associate degree or equivalent

Bachelor’s degree (preferred)

Tools

Banner

FLAC system

Series 25 classroom space software

Job description

Position Title:Schedule Specialist and Academic Affairs CoordinatorCompensation:$16.50 - 17.84Department:College of Health Deans Office_AStart Date:10/26/2026About this opportunity:College of Health | Ball State UniversityThe Ball State University College of Health is seeking a highly organized and detail-oriented Scheduling Specialist and Academic Affairs Coordinator to join the Dean's Office team. This position plays a vital role in supporting the academic and operational success of the College through course scheduling, faculty workload management, academic affairs coordination, and technology support.Key Responsibilities:-Coordinate and manage course scheduling for the College of Health.-Oversee faculty load assignments and compensation processes.-Allocate and manage classroom space to support instructional needs.-Administer affiliation agreements and contracts.-Support program accreditation, assessment, and reporting activities.-Ensure data integrity and assist with data management processes.-Coordinate technology-related needs within the College.-Train and support college staff on scheduling and faculty load procedures.The Scheduling Specialist and Academic Affairs Coordinator provides operational support and coordination in two primary areas: course scheduling and academic affairs administration. This role serves as a key resource for faculty, staff, and administrators by ensuring accurate scheduling, effective space utilization, compliance with accreditation requirements, and reliable data reporting.This is an excellent opportunity for a collaborative individual who enjoys working in a dynamic academic environment and contributing to student and faculty success.Join the College of Health at Ball State University and make an impact through effective coordination, organization, and support of academic operations.Candidates for searches must have current authorization to be employed in the United States without employer sponsorship.What you'll do and what you'll bring:Position Function: The College of Health (COH) Dean's Office requires operational support and coordination in two main areas. First, as a Schedule Specialist, responsibilities include course scheduling, managing faculty load and compensation processes, and allocating classroom space. Second, in Academic Affairs Coordination, the role involves managing affiliation agreements and contracts, supporting program accreditation and assessment, ensuring data integrity and reporting, and coordinating technology. Additionally, this position includes training college staff on scheduling and faculty load procedures.Duties & Responsibilities:Schedule Specialist Related:Enter schedules and FLAC into Banner, working directly with department chairpersons and department administrative coordinators.Provide relevant data to the Associate Dean in preparation for review and oversight of schedules, course enrollment, faculty assignments, and compensation.Review, correct, and monitor the schedule of course offerings, course modality, past and current enrollments, credit hours, term dates, day and time configurations, section limits/caps, and room attributes and assignments, in consultation with department chairs, administrative coordinators, and the Associate Dean.Be aware of, and adhere to, important semester and academic deadlines, including semester course roll schedules, final course build deadlines, and priority and open registration dates. Communicate information to academic units within the college. Collaborate with the College Budget Director to maintain data in the Faculty Load and Compensation (FLAC) systemTrain new staff (department chairpersons, administrative coordinators, and other department staff) within COH concerning scheduling and faculty load process and policies.Provide support to Series 25 classroom space allocation and utilization software.Academic Affairs Coordinator Related:Coordinate the development, renewal, routing, execution, and maintenance of affiliation agreements, memoranda of understanding (MOUs), and other college-related contractsCoordinate annual technology and equipment requests on behalf of the college with university Information Technology and the Office of the Provost.Coordinate college assessment processes, including collecting and organizing annual assessment reports submitted by departments/schools, and providing administrative support for academic unit reviews.Support college program accreditation activities, including maintaining accurate records of program accreditation status and history, and providing administrative support to departments/schools undergoing accreditation or reaccreditation.Perform data integrity checks to ensure accuracy of academic affairs-related data in Banner. Assist the Dean and Associate Dean for Academic Affairs with data requests. Act as College Data Liaison with the Office of Institutional Research and Decision Support.General:Perform other related duties as assigned.Maintain regular and predictable attendance.Minimum Qualifications:Associate's degree or equivalent.At least one year of office administrative, secretarial, or related experience.Excellent communication skills.Working knowledge of word processing & database management software; including common skill sets with Microsoft Office product and database management training.Preferred Qualifications:Bachelor’s degree.Some experience using Banner and R25.Familiarity with Degree Works.Familiarity with academic procedures and college calendars.Strong communication skills.Ability to work independently as well as collaboratively.How to apply:Inquiries may be directed to Dr. Jakob Lauver at [e-mail] following documents are required in this application:1. Cover letter2. Resume (Do not use the Autofill resume feature.)Applications must be received before 12:01AM on October 6, 2026.What we offer:At Ball State University, we understand the importance of balancing professional responsibilities with personal well-being. That's why we offer paid 10 to 24 vacation days, 12 sick days, and 10 holidays a year. Plus, our paid parental leave (6 weeks) is there for life's most significant moments. We offer affordable health and dental insurance, robust long-term disability and life insurance plans, as well a range of retirement benefits to provide financial security to you and your family. These benefits ensure that you can focus on your work and personal growth without worrying about the unexpected.When you work for us, you are family. And to show our support of your family, we will cover 90 percent of your child's (or children's) undergraduate college tuition at Ball State. We do the same for you. In fact, we'll cover 100 percent of the tuition costs for you to earn your undergraduate degree and 80 percent of your graduate tuition. This offer is good from the very first day you start. It's just one way we do our part to uplift you.Let's fly together toward a secure and prosperous tomorrow.Curious about our excellent benefits package?We have developed a calculator that show you the value of our core benefits. Select the Total Compensation Calculator - Staff (Exempt) and download our calculator spreadsheet.