Senior Scheduling Coordinator — Academic Programs

Purdue University; West Lafayette (IN); On-site; USD 42,000 - 64,000; Full time

Job summary

Purdue University in West Lafayette, IN seeks a Senior Schedule Deputy in the College of Science to manage course and exam scheduling, textbook management, and override requests within the registration workflow. The role also coordinates TA/GA assignments and liaises with the Registrar's Office and BIOL administration.

You will build department schedules around large lectures, monitor enrollments, prepare teaching schedules, resolve scheduling issues, and support instructors with exam logistics

Qualifications

• High School diploma or GED required.
• Four (4) years of administrative support experience required.
• BA or BS preferred.
• Excellent verbal and written communication skills.
• Strong organizational and time management skills.
• Advanced computer skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
• Ability to collaborate with and communicate with individuals at all levels within and external to the university to support department needs.
• Handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality.
• Drafting, proofreading and editing skills.

Responsibilities

• Build the full Department schedule around large lecture assignments and assist with resolving schedule conflicts.
• Regularly monitor course enrollment and troubleshoot enrollment issues and modify course limits/space allocation as needed.
• Update Dept. administration on enrollment progress and request input as needed.
• Prepare Dept. teaching schedules for faculty and staff.
• Resolve routine registration, course-related, and classroom-related problems or questions.
• Assist with electronic workflow systems related to overrides and add/drop times.
• Assist in enrollment of UTAs students for credit where appropriate.
• Assign GTAs and UTAs to course sections in Banner and Brightspace.
• Aid faculty and staff in resolving student concerns, coordinating with other University offices as appropriate.
• Monitor timely submission of BIOL grades.
• Provide final exam information to instructors and arrange extended exam time for special needs.
• Schedule rooms for student make-up exams as requested by instructors.
• Collect textbook information from instructors and liaise with bookstores.

Skills

Verbal & written communication

Organization & time management

Office software

Multitasking & prioritization

Education

High school diploma or GED

BA/BS preferred

Tools

Word

Excel

PowerPoint

Outlook

Banner

Brightspace

Job description

Purdue University in West Lafayette, IN seeks a Senior Schedule Deputy in the College of Science to manage course and exam scheduling, textbook management, and override requests within the registration workflow. The role also coordinates TA/GA assignments and liaises with the Registrar's Office and BIOL administration.

You will build department schedules around large lectures, monitor enrollments, prepare teaching schedules, resolve scheduling issues, and support instructors with exam logistics