Strategic RFP & Proposal Lead

Jones; United States; On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Paid Time Off

401(k) Plan with Company Match

Leading Edge Tools & Technology

YMCA Health & Fitness Membership

Incentive Programs

Charitable Contributions Match

Job summary

Jones Sign Company is seeking a detail-oriented Proposal Manager to lead proposal efforts that support sales growth and enhance customer experience. The role involves coordinating RFP responses, templates, and handoffs while working with Sales, Design, Marketing, Legal, and Project Management in a fast-paced environment.

You will drive on-time, accurate submissions, improve proposal templates, and support continuous process enhancements to ensure compliance and quality.

Qualifications

• Bachelor’s degree in business, communications, marketing, project management, or a related field preferred; equivalent proposal, sales support, project coordination, or operations experience may be considered.
• Experience supporting or managing proposals, RFP responses, pre-qualification packages, bid documents, project documentation, or other deadline-driven deliverables.
• Strong organizational skills with the ability to balance multiple priorities, deadlines, stakeholders, and changing requirements.
• Excellent attention to detail, including the ability to review documents for accuracy, completeness, formatting, grammar, compliance, and handoff readiness.
• Strong written and verbal communication skills, with the ability to clarify requirements, provide updates, document decisions, and communicate risks or recommendations professionally.
• Process-minded and solution-oriented, with the ability to identify gaps, solve problems, support standards, and contribute to workflow improvements.
• Comfortable sharing best practices, supporting team consistency, and helping others follow proposal processes, documentation standards, tools, and templates.
• Proficiency with Microsoft Office and business systems used to prepare, organize, track, and maintain proposal information; experience with Salesforce, Proposify, SharePoint, TaskRay, Briq, or similar platforms preferred.
• Sound judgment, initiative, accountability, discretion, and flexibility in a fast-paced, deadline-driven environment.

Responsibilities

• Coordinate the proposal process from intake/RFP review through submission, award transition, and handoff to Project Management.
• Manage proposal timelines, milestones, priorities, dependencies, and competing deadlines across multiple active opportunities.
• Work closely with Sales, Estimating, Project Management, Design, Marketing, Legal/Contract Administration, and other teams to gather inputs, clarify requirements, and keep proposal activity moving forward.
• Review approvals to sell, RFPs, bid documents, customer requirements, scope information, and pricing inputs to confirm proposals are complete, accurate, compliant, and ready to advance.
• Identify missing information, unclear requirements, compliance concerns, scope risks, schedule conflicts, and process gaps; recommend next steps and help drive resolution.
• Prepare, organize, and quality-control proposal templates, bid forms, qualification packages, project profiles, customer-facing documents, and final handoff materials.
• Maintain proposal documentation standards, including file management, naming, tagging, reusable content, and knowledge sharing.
• Communicate proactively and professionally with internal stakeholders regarding status updates, deadlines, risks, changes, escalations, and recommended solutions.
• Support team consistency by sharing best practices, reinforcing proposal standards, and assisting with training or cross-training as needed.
• Contribute to continuous improvement efforts that increase proposal accuracy, efficiency, consistency, and customer experience.
• Use and help improve tools, systems, templates, and process resources that support productivity and proposal quality.
• Represent Sales Support with reliability, professionalism, and high-quality work that builds trust with internal partners.
• Take ownership of assigned work, follow through on commitments, escalate barriers appropriately, and meet expectations for on-time, accurate, and complete deliverables.

Skills

Proposal management

Cross-functional coordination

Project coordination

Deadline management

Attention to detail

Written and verbal communication

Process improvement

Microsoft Office

Salesforce

Proposify

SharePoint

TaskRay

Briq

Education

Bachelor’s degree in business, communications, marketing, project management, or related field

Tools

Salesforce

Proposify

SharePoint

TaskRay

Briq

Microsoft Office

Job description

Jones Sign Company is seeking a detail-oriented Proposal Manager to lead proposal efforts that support sales growth and enhance customer experience. The role involves coordinating RFP responses, templates, and handoffs while working with Sales, Design, Marketing, Legal, and Project Management in a fast-paced environment.

You will drive on-time, accurate submissions, improve proposal templates, and support continuous process enhancements to ensure compliance and quality.