Proposal Manager

Jones; Northern (KY); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Paid Time Off

401(k) Plan with company match

Leading edge tools & technology

Health membership

Job summary

Jones Sign Company is seeking a detail‑oriented Proposal Manager to lead cross‑functional proposal efforts, coordinate RFP responses, and ensure accurate, compliant materials that support sales growth and customer experience.

You will collaborate with Sales, Estimating, Project Management, Design, Marketing, and Legal teams to gather inputs, manage timelines, and continuously improve proposal templates and processes.

Qualifications

• Bachelor’s degree in business, communications, marketing, project management, or related field preferred; equivalent experience considered.
• Experience supporting or managing proposals, RFP responses, or deadline-driven deliverables.
• Strong organizational skills balancing priorities, deadlines, stakeholders, and changing requirements.
• Attention to detail in reviewing documents for accuracy, completeness, formatting, and compliance.
• Excellent written and verbal communication; ability to clarify requirements and communicate risks professionally.
• Process-minded with ability to identify gaps and contribute to workflow improvements.
• Experience promoting proposal standards and training teammates on processes, templates, and tools.
• Proficiency with Microsoft Office and business systems used to manage proposal information; Salesforce/Proposify/SharePoint experience preferred.

Responsibilities

• Coordinate the proposal process from intake through submission and handoff to Project Management.
• Manage timelines, milestones, priorities, and dependencies across opportunities.
• Collaborate with Sales, Estimating, Project Management, Design, Marketing, Legal/Contract to gather inputs and drive progress.
• Review approvals, RFPs, and pricing to ensure complete, compliant proposals.
• Identify missing information and risks; recommend next steps and resolutions.
• Prepare and quality-control proposal templates, bid forms, and client-facing documents.
• Maintain proposal documentation standards and knowledge sharing.
• Communicate status, deadlines, risks, and changes to internal stakeholders.
• Share best practices and assist with training to ensure consistency.
• Contribute to continuous improvement for proposal accuracy and efficiency.
• Support tools, templates, and resources that enhance productivity.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Problem solving

Cross-functional collaboration

Process improvement

Fast-paced adaptiveness

Education

Bachelor’s degree in business/communication/marketing/project management

Tools

Salesforce

Proposify

SharePoint

TaskRay

Briq

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Proposal Manager

Full Time Remote, US

13 days ago Requisition ID: 4130

Job Summary:

Jones Sign is looking for a detail-oriented, organized Proposal Manager to help lead proposal efforts that support sales growth and create strong customer experience. This role is a great fit for someone who enjoys working with cross-functional teams, managing deadlines, bringing structure to complex information, and producing accurate, polished proposal materials. The Proposal Manager will coordinate RFP responses, proposal documents, internal inputs, quality checks, and handoff details while helping improve the tools, templates, and processes that support a growing Sales Support function.

Duties and Expectations:

• Coordinate the proposal process from intake/RFP review through submission, award transition, and handoff to Project Management.
• Manage proposal timelines, milestones, priorities, dependencies, and competing deadlines across multiple active opportunities.
• Work closely with Sales, Estimating, Project Management, Design, Marketing, Legal/Contract Administration, and other teams to gather inputs, clarify requirements, and keep proposal activity moving forward.
• Review approvals to sell, RFPs, bid documents, customer requirements, scope information, and pricing inputs to confirm proposals are complete, accurate, compliant, and ready to advance.
• Identify missing information, unclear requirements, compliance concerns, scope risks, schedule conflicts, and process gaps; recommend next steps and help drive resolution.
• Prepare, organize, and quality-control proposal templates, bid forms, qualification packages, project profiles, customer-facing documents, and final handoff materials.
• Maintain proposal documentation standards, including file management, naming, tagging, reusable content, and knowledge sharing.
• Communicate proactive and professionally with internal stakeholders regarding status updates, deadlines, risks, changes, escalations, and recommended solutions.
• Support team consistency by sharing best practices, reinforcing proposal standards, and assisting with training or cross-training as needed.
• Contribute to continuous improvement efforts that increase proposal accuracy, efficiency, consistency, and customer experience.
• Use and help improve tools, systems, templates, and process resources that support productivity and proposal quality.
• Represent Sales Support with reliability, professionalism, and high-quality work that builds trust with internal partners.
• Take ownership of assigned work, follow through on commitments, escal…

Education, Experience, and Skills:

• Bachelor’s degree in business, communications, marketing, project management, or a related field preferred; equivalent proposal, sales support, project coordination, or operations experience may be considered.
• Experience supporting or managing proposals, RFP responses, pre-qualification packages, bid documents, project documentation, or other deadline-driven deliverables.
• Strong organizational skills with the ability to balance multiple priorities, deadlines, stakeholders, and changing requirements.
• Excellent attention to detail, including the ability to review documents for accuracy, completeness, formatting, grammar, compliance, and handoff readiness.
• Strong written and verbal communication skills, with the ability to clarify requirements, provide updates, document decisions, and communicate risks or recommendations professionally.
• Process-minded and solution-oriented, with the ability to identify gaps, solve problems, support standards, and contribution to workflow improvements.
• Comfortable sharing best practices, supporting team consistency, and helping others follow proposal processes, documentation standards, tools, and templates.
• Proficiency with Microsoft Office and business systems used to prepare, organize, track, and maintain proposal information; experience with Salesforce, Proposify, SharePoint, TaskRay, Briq, or similar platforms preferred.
• Sound judgment, initiative, accountability, discretion, and flexibility in a fast-paced, deadline-driven environment.

We are a leading sign company in the U.S. and provide an attractive benefits package:

• Paid Time Off
• 401(k) Plan with Company Match
• Leading Edge Tools & Technology
• YMCA Health & Fitness Membership
• Incentive Programs
• Charitable Contributions Match

About Jones Sign Company

Jones Sign Company is an equal opportunity employer committed to creating a workplace where everyone feels valued, respected, and empowered to succeed. We embrace diversity, encourage collaboration, and foster a culture built on trust, accountability, and continuous improvement. Our goal is to ensure every employee has the opportunity to thrive and make a meaningful impact.