Strategic Recruiting Coordinator for AI Scale-Up

Swoon; Seattle (WA); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance coverage

Commuter benefits

401(k) eligibility after 6 months

Job summary

Swoon is seeking a Recruiting Coordinator to support a fast-growing AI technology organization. The hybrid role (3 days onsite) is based in San Francisco, CA or Seattle, WA, and is a 12-month contract with ASAP start.

You will own end-to-end interview scheduling and manage complex pipelines across Engineering, Product, Research, and GTM functions. You’ll work with recruiters, hiring managers, executive assistants, and leaders to ensure speed, precision, and an exceptional candidate experience in

Qualifications

• 2+ years of direct Recruiting Coordinator experience.
• Experience managing significant interview scheduling volume in a fast-paced environment.
• Strong organizational skills and an ability to manage multiple moving pieces without losing attention to detail.
• Excellent written and verbal communication skills.
• A proactive, resourceful approach to solving problems.
• Comfort working with multiple stakeholders and shifting priorities.
• Experience partnering with recruiters, hiring managers, and/or executive stakeholders.
• Ability to independently manage your workload and prioritize competing requests.
• Strong proficiency with Slack and modern recruiting technology.
• A polished and professional communication style with candidates and internal stakeholders.
• Important: direct Recruiting Coordination experience required.
• Experience supporting recruiting at a high-growth startup or major technology company.

Responsibilities

• Own end-to-end interview scheduling across multiple recruiting pipelines.
• Coordinate high-volume interviews across a large and constantly changing interviewer population.
• Manage complex and bespoke scheduling for executive-level and specialized recruiting pipelines.
• Support hiring across Engineering, Product, Research, Business, GTM, and other corporate functions.
• Partner closely with recruiters, hiring managers, executive assistants, and executive business partners.
• Navigate last-minute changes, interviewer conflicts, declines, and unexpected scheduling challenges.
• Act as the calm, solutions-oriented person people can rely on during recruiting fire drills.
• Coordinate both virtual and occasional in-person interviews.
• Maintain highly accurate candidate records and scheduling documentation.
• Communicate with candidates in a polished, professional, and welcoming manner.
• Help create a seamless, high-touch candidate experience from first interaction through the interview process.
• Work independently in a fast-moving environment where priorities can shift quickly.

Skills

Interview coordination

Organization

Communication

Stakeholder management

Slack

Tools

Ashby

Guide

Job description

Swoon is seeking a Recruiting Coordinator to support a fast-growing AI technology organization. The hybrid role (3 days onsite) is based in San Francisco, CA or Seattle, WA, and is a 12-month contract with ASAP start.

You will own end-to-end interview scheduling and manage complex pipelines across Engineering, Product, Research, and GTM functions. You’ll work with recruiters, hiring managers, executive assistants, and leaders to ensure speed, precision, and an exceptional candidate experience in