Strategic Records & Compliance Coordinator

Champlain College; Burlington (VT); Hybrid; USD 45,000 - 51,000; Full time

Benefits offered by this job

Health Coverage

Paid Time Off

Tuition benefits

Retirement plan (403(b) with employer

Wellness programs

Disability & life insurance

Employee discounts & EAP

Job summary

Champlain College is seeking a Records Systems Coordinator to uphold the accuracy, integrity, and security of student academic records while supporting Registrar’s Office operations in a busy, high-demand environment.

The ideal candidate is an organized, analytical self-starter with excellent communication and strong customer service orientation, capable of handling competing priorities across multiple offices and platforms, including the Collegevine AI system.

Qualifications

• Bachelor's degree required.
• Proven administrative experience; education setting preferred.
• Excellent organizational, problem-solving and planning skills with meticulous attention to detail.
• Strong interpersonal, oral and written communication with customer service orientation.
• Ability to prioritize, manage multiple tasks, and work in a high-volume environment.
• Proficiency in standard word processing, spreadsheet, and database software.
• Ability to work independently and in a team, adapting to changing priorities.

Responsibilities

• Audit records to ensure institutional compliance and FERPA adherence.
• Maintain confidentiality of education records per policy.
• Support Commencement communications and degree conferrals with credential partners.
• Assist in curriculum management, grade reconciliation, and registration processes.
• Promote strong relationships with Admissions, Financial Aid, Student Accounts, and Provost's Office.
• Provide high-level customer service to students, families, and partners.

Skills

Organizational skills

Communication skills

Problem-solving

Attention to detail

Teamwork

Education

Bachelor's degree

Tools

Word processing

Spreadsheets

Databases

Job description

Champlain College is seeking a Records Systems Coordinator to uphold the accuracy, integrity, and security of student academic records while supporting Registrar’s Office operations in a busy, high-demand environment.

The ideal candidate is an organized, analytical self-starter with excellent communication and strong customer service orientation, capable of handling competing priorities across multiple offices and platforms, including the Collegevine AI system.