Senior Records & Compliance Coordinator

Wagner College; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Wagner College in New York, NY seeks a Senior Records Coordinator to maintain student academic records, support registration, and handle degree audits. You will ensure FERPA compliance, process transcript requests, and assist with graduation activities in a fast-paced Registrar's Office.

The role requires a Bachelor's degree, 3+ years in registrar or higher education, and strong Excel/Office skills. You will work with SIS systems (Jenzabar, Banner, Colleague, PeopleSoft) and contribute to

Qualifications

• Bachelor's degree required.
• Minimum of three years of progressively responsible experience in a Registrar's Office, student records, or higher education administration.
• Working knowledge of FERPA and student records management.
• Experience using a Student Information System such as Jenzabar, Banner, Colleague, PeopleSoft, or a similar system.
• Advanced proficiency in Microsoft Excel and Microsoft Office applications.
• Strong written and verbal communication skills.
• Demonstrated attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Maintain the accuracy, integrity, confidentiality, and security of student academic records.
• Process student record transactions, including major and minor declarations, curriculum changes, academic standing updates, grade changes, withdrawals, and leaves of absence.
• Assist with course registration, schedule adjustments, and enrollment verification.
• Process transcript requests and enrollment certifications.
• Assist with degree audits, graduation certification, degree conferral, diploma orders, and commencement activities.
• Evaluate routine transfer credit and assist with maintaining accurate transfer credit records.
• Assist with academic calendar updates, registration preparation, and implementation of approved curriculum changes.
• Prepare routine reports and maintain Registrar's Office documentation.
• Assist with institutional reporting to the National Student Clearinghouse, IPEDS, NYSED, and other federal, state, and regulatory agencies, as assigned.
• Support data validation, reconciliation, and quality assurance for internal and external reporting.
• Maintain and update Registrar's Office webpages to ensure information provided to students, faculty, and staff is accurate and current.
• Assist with the maintenance, testing, and support of College software applications utilized by the Registrar's Office, including student information systems, degree audit software, scheduling systems, and related technologies.
• Participate in system testing, software upgrades, and implementation of new Registrar technologies and processes.
• Serve as a resource to students, faculty, and staff regarding academic records, registration, graduation, and related College policies and procedures.
• Perform other duties as assigned.

Job description

Wagner College in New York, NY seeks a Senior Records Coordinator to maintain student academic records, support registration, and handle degree audits. You will ensure FERPA compliance, process transcript requests, and assist with graduation activities in a fast-paced Registrar's Office.

The role requires a Bachelor's degree, 3+ years in registrar or higher education, and strong Excel/Office skills. You will work with SIS systems (Jenzabar, Banner, Colleague, PeopleSoft) and contribute to