Academic Programs & Operations Coordinator

Champlain College; Burlington (VT); On-site; USD 55,000 - 57,000; Full time

Benefits offered by this job

Health Coverage

PTO & Vacation

Retirement Plan (403b)

Tuition Benefits

Wellness Programs

Disability & Life Insurance

EAP & Discounts

Job summary

Champlain College in Burlington, VT seeks an Academic Administrative Specialist to provide comprehensive administrative support across academic departments. You will bridge faculty, students, administration, and external partners, coordinating resources, scheduling, and communications to ensure smooth operations.

The role emphasizes continuous improvement, confidentiality, and collaboration within a team, supporting day-to-day operations and addressing campus needs in a dynamic educational

Qualifications

• Bachelor's degree required with 3–4 years of related experience; higher education preferred.
• Strong organizational, time management, and communication skills with attention to detail.
• Confidentiality and discretion in handling sensitive information; ability to prioritize in a fast-paced environment.

Responsibilities

• Forecast, administer, and track divisional budgets including program budgets and grants.
• Review and reconcile purchasing card accounts.
• Process invoices for vendors, faculty, and student reimbursements.
• Purchase divisional supplies and equipment while ensuring budget compliance.
• Support registration, advising processes, and academic support services.
• Assist with curriculum approval and movement to Curriculum Committee.
• Coordinate faculty recruitment processes and onboarding for adjuncts.
• Prepare adjunct appointment letters for terms; manage onboarding records.
• Open and maintain faculty records, including I-9, IDs, and system access.

Skills

Budget management

Organizational skills

Communication

Problem solving

Education

Bachelor's degree

Tools

Oracle HRIS

Job description

Champlain College in Burlington, VT seeks an Academic Administrative Specialist to provide comprehensive administrative support across academic departments. You will bridge faculty, students, administration, and external partners, coordinating resources, scheduling, and communications to ensure smooth operations.

The role emphasizes continuous improvement, confidentiality, and collaboration within a team, supporting day-to-day operations and addressing campus needs in a dynamic educational