Strategic Proposal Coordinator

ASRC Industrial Services; Tempe (AZ); On-site; USD 60,000 - 90,000; Full time

Job summary

ASRC Industrial (AIS) seeks a Proposal Coordinator to join our Strategic Proposal Center. You will manage the full proposal lifecycle for federal environmental, nuclear, construction, and industrial opportunities, from quick-turn task orders to multi-volume submissions, ensuring organization, compliance, and on-time delivery across our network.

Based in Tempe, AZ (with options for Oak Ridge or Albuquerque), you will work with proposal managers, subject matter experts, writers, and subcontractors

Qualifications

• Bachelor's degree in Business, Communications, English, or related field; equivalent experience may be considered
• Minimum of 3 years of experience in proposal coordination
• Solid understanding of RFP structures and compliance requirements
• Exceptional organization skills, project management abilities, and attention to detail
• Strong writing and editing skills
• Advanced proficiency in Microsoft Word and Adobe Acrobat; proficiency in PowerPoint, Excel, Teams, and SharePoint

Responsibilities

• Analyze RFPs/RFQs/RFIs to extract requirements, deadlines, submission instructions, and evaluation factors
• Develop and maintain proposal schedules, calendars, and action items
• Coordinate kickoff meetings, status meetings, color team reviews, solutioning sessions, and other proposal activities
• Track status of all proposal components, ensuring contributors meet deadlines
• Create and maintain compliance matrices and outlines based on solicitation requirements
• Support writers by preparing annotated outlines, templates, and structured content guides
• Assist with writing proposal sections such as resumes, past performance, management plans, and corporate overviews
• Edit and format content for clarity, consistency, and compliance
• Manage version control, configuration management, and document integrity using SharePoint or designated proposal tools
• Ensure content aligns with solicitation requirements (page limits, font/format requirements, file naming, and organization)
• Format and assemble final proposal documents (Word, PDF, Excel, and portal submissions) in accordance with solicitation requirements
• Prepare and validate final submission packages, ensuring compliance with submission portals or portals, email submission rules, or hard-copy packaging requirements
• Coordinate late-stage production tasks, including PDF generation, quality checks, and secure file handling

Skills

Proposal coordination

Attention to detail

Project management

Communication

Education

Bachelor's degree in Business/Communications/English

Tools

Microsoft Word

Adobe Acrobat

PowerPoint

Excel

SharePoint

Teams

Job description

ASRC Industrial (AIS) seeks a Proposal Coordinator to join our Strategic Proposal Center. You will manage the full proposal lifecycle for federal environmental, nuclear, construction, and industrial opportunities, from quick-turn task orders to multi-volume submissions, ensuring organization, compliance, and on-time delivery across our network.

Based in Tempe, AZ (with options for Oak Ridge or Albuquerque), you will work with proposal managers, subject matter experts, writers, and subcontractors