Strategic Proposals Coordinator

ASRC Industrial Services (AIS); Oak Ridge (TN); On-site; USD 65,000 - 90,000; Full time

Job summary

ASRC Industrial (AIS) is seeking a Proposal Coordinator to join our Strategic Proposal Center and support high-impact proposals across our network. You’ll manage the full proposal lifecycle for federal environmental, nuclear, construction, and industrial opportunities, coordinating with proposal managers, subject matter experts, writers, and leadership to deliver compliant responses.

This role is based in one of our corporate offices in Oak Ridge, TN; Tempe, AZ; or Albuquerque, NM, with travel

Qualifications

• Bachelor's degree in Business, Communications, English, or related field; equivalent experience may be considered
• Minimum of 3 years of experience in proposal coordination
• Solid understanding of RFP structures and compliance requirements
• Exceptional organization skills, project management abilities, and attention to detail
• Strong writing and editing skills
• Advanced proficiency in Microsoft Word and Adobe Acrobat; proficiency in PowerPoint, Excel, Teams, and SharePoint

Responsibilities

• Analyze RFPs/RFQs/RFIs to extract requirements, deadlines, submission instructions, and evaluation factors
• Develop and maintain proposal schedules, calendars, and action items
• Coordinate kickoff meetings, status meetings, color team reviews, solutioning sessions, and other proposal activities
• Track status of all proposal components, ensuring contributors meet deadlines
• Create and maintain compliance matrices and outlines based on solicitation requirements
• Support writers by preparing annotated outlines, templates, and structured content guides
• Assist with writing proposal sections such as resumes, past performance, management plans, and corporate overviews
• Edit and format content for clarity, consistency, and compliance
• Manage version control, configuration management, and document integrity using SharePoint or designated proposal tools
• Ensure content aligns with solicitation requirements (page limits, font/format requirements, file naming, and organization)
• Serve as a point of contact for proposal team communications
• Work with SMEs to gather required inputs (technical approach, staffing plans, past performance, resumes)
• Coordinate with subcontractors to collect required artifacts: past performance data, pricing inputs, certifications, representations, and teaming documentation (NDAs, TAs)
• Support leadership with status reporting and proposal readiness updates
• Ensure proposals comply with all instructions, evaluation criteria, and submission requirements
• Conduct quality checks for grammar, formatting, and corporate branding
• Support color team reviews by preparing review packages, instructions, comment matrices, and tracking comments/feedback
• Format and assemble final proposal documents (Word, PDF, Excel, and portal submissions) in accordance with solicitation requirements
• Prepare and validate final submission packages, ensuring compliance with submission portals (e.g., FedConnect, PIEE, GSA, agency‑specific portals), email submission rules, or hard‑copy packaging requirements
• Coordinate late‑stage production tasks, including PDF generation, quality checks, and secure file handling
• Ensure all required forms (SF1449, SF33, reps & certs, pricing schedules, etc.) are completed accurately
• Validate all submission materials prior to delivery to ensure completeness and accuracy
• Core Competencies: exceptional attention to detail; strong compliance orientation; ability to interpret government solicitation requirements; strong communication and interpersonal skills; ability to work independently and as part of a team; ability to coordinate with multiple contributors across diverse teams
• Additional skills: ability to work under tight deadlines and manage multiple priorities; ability to travel to different corporate office locations; adaptability to changing priorities
• Problem-solving, critical thinking, and adaptability in a fast-paced environment
• Deadline-driven, ownership mindset with strong follow-through

Skills

Proposal coordination

Attention to detail

Communication

Written communication

Project management

Education

Bachelor's degree

Tools

Microsoft Word

Adobe Acrobat

PowerPoint

Excel

Teams

SharePoint

Job description

ASRC Industrial (AIS) is seeking a Proposal Coordinator to join our Strategic Proposal Center and support high-impact proposals across our network. You’ll manage the full proposal lifecycle for federal environmental, nuclear, construction, and industrial opportunities, coordinating with proposal managers, subject matter experts, writers, and leadership to deliver compliant responses.

This role is based in one of our corporate offices in Oak Ridge, TN; Tempe, AZ; or Albuquerque, NM, with travel