Strategic Proposal Coordinator

HFA Enterprises; Bentonville (AR); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

401(k) with company match

Employee stock ownership plan (ESOP)

Flexible work schedule

Professional development stipend

Job summary

HFA Enterprises is seeking a Proposal Coordinator to organize pursuits, manage schedules, and polish materials for client proposals and presentations. You will work with Marketers, Business Developers, and industry experts to keep deadlines on track and ensure deliverables meet brand standards.

Ideal candidates have up to 2 years of related experience, strong writing and organizational skills, and proficiency with Microsoft Office, CRM, Asana, and Adobe Creative Suite.

Qualifications

• 0-2 years of experience in marketing, communications, proposal support, sales support, administration, project coordination, or a related field.
• Strong organizational skills and attention to detail.
• Strong proofreading, written communication, and verbal communication skills.
• Ability to manage deadlines, follow established processes, and complete assigned tasks accurately.
• Ability to collaborate in a team environment and communicate professionally with internal stakeholders.
• Ability to learn HFA's sectors, services, clients, pursuit process, and brand standards.
• Self-starter who is responsive, dependable, well organized, and eager to support deadline-driven work.
• Experience using Microsoft Office required.
• Experience using Adobe Creative Suite, CRM systems, Asana, or professional services marketing tools preferred.
• Interest in A/E/C marketing, business development, proposals, or SMPS professional development encouraged.

Responsibilities

• Organize proposal files, schedules, checklists, deadlines, and materials.
• Assist with RFP/RFQ review and content.
• Gather resumes, project descriptions, references, forms, images, and boilerplate information.
• Format, proofread, quality-check, production, and submission logistics.
• Coordinate with internal contributors to collect content and follow up on missing information.
• Update resumes, project sheets, boilerplate language, and pursuit materials.
• Maintain libraries of reusable pursuit content and templates.
• Prepare shortlist/interview materials and team bios.
• Enter and update basic pursuit information in the CRM.
• Track pursuit activity, proposal volume, gaps, and post-pursuit documentation.
• Follow established pursuit, proposal, CRM, content management, and file organization processes.
• Communicate with Brand + Marketing on tasks and deadlines.
• Identify outdated content, missing materials, recurring issues, or process gaps.

Skills

Organization

Attention to detail

Proofreading

Written communication

Verbal communication

Time management

Team collaboration

Microsoft Office

CRM systems

Asana

Adobe Creative Suite

Tools

CRM systems

Asana

Adobe Creative Suite

Microsoft Office

Job description

HFA Enterprises is seeking a Proposal Coordinator to organize pursuits, manage schedules, and polish materials for client proposals and presentations. You will work with Marketers, Business Developers, and industry experts to keep deadlines on track and ensure deliverables meet brand standards.

Ideal candidates have up to 2 years of related experience, strong writing and organizational skills, and proficiency with Microsoft Office, CRM, Asana, and Adobe Creative Suite.