Automation Project Coordinator: Keep Projects On Track

Baker Group; Cedar Rapids (IA); On-site; USD 42,000 - 64,000; Full time

Job summary

Baker Group in Cedar Rapids, IA is seeking a Project Coordinator - Automation to support the Project Manager with administrative tasks, document control and scheduling across automation projects. You will maintain plans, prepare proposals, manage calendars, and coordinate owner training and job-site visits.

Proficiency in Microsoft 365 and Bluebeam, plus strong communication and organization, are essential.

Qualifications

• High school diploma or GED required.
• Associate's degree in business or related field preferred.
• Minimum of two years experience in a Project Coordinator or Administrative Support role.
• Experience supporting Automation, Controls or technical project teams preferred.
• Proficient with Microsoft 365 and Bluebeam.

Responsibilities

• Provide administrative support to Business Units Leaders and Project Managers, including creating and maintaining spreadsheets, preparing proposals/RFPs and other related correspondence, managing calendars and documents.
• Maintain plans and keep drawings current by posting RFI, ASI, PR, ITC.
• Schedule and coordinate weekly job meetings including tracking attendance, updating schedules and agenda and recording minutes.
• Prefill start up manuals
• Create O&M manuals electronically, request information from vendors and ensure information is received and logged accurately
• Schedule owner training and reviews upon job completion
• Ensure valid permits are maintained on jobs
• Cross train with Project Coordinators in other Business Units

Skills

Project coordination

Microsoft 365

Bluebeam

Attention to detail

Education

High school diploma or GED

Associate's degree in business or related field preferred

Tools

Microsoft 365 Applications

Bluebeam

Job description

Baker Group in Cedar Rapids, IA is seeking a Project Coordinator - Automation to support the Project Manager with administrative tasks, document control and scheduling across automation projects. You will maintain plans, prepare proposals, manage calendars, and coordinate owner training and job-site visits.

Proficiency in Microsoft 365 and Bluebeam, plus strong communication and organization, are essential.