Strategic Project Coordinator: Client Delivery & Docs

Terracon; Midland (TX); On-site; USD 45,000 - 60,000; Full time

Job summary

Terracon is seeking a detail-minded document control and project support professional in the Midland, TX area. The role emphasizes accurate document management, billing and progress tracking, and collaboration with financial teams to align with contract requirements.

You will draft reports, engage with TerraNet/CRM systems, coordinate WIP/AR, and support a range of project delivery activities across multiple assignments. A valid driver’s license and software experience are preferred.

Qualifications

• High school diploma and a minimum of 4 years’ related experience.
• Associate or bachelor’s degree in related field preferred.
• Experience with gINT Geotechnical software and AutoCAD LT preferred (if applicable).
• Fluent in Microsoft Office applications.
• A valid driver’s license with acceptable violation history may be required.

Responsibilities

• Coordinate document processes and systems to support control and availability of project and client documentation to local office/operations including tracking & routing of documentation.
• Partner with financial analysts/accountants and the project team to review, track and provide updates on proposal and project status/milestones, project billing, budgets, and timelines/schedules to ensure contract requirements and management policies are being followed.
• Partner with financial analysts/accountants and the project team to draft reports, templates, proposals, fee estimates, and change orders for projects.
• Draft communications & documentation and perform updates to systems including TerraNet and CRM.
• Partner with financial analysts/accountants and the project team to support management of project Work in Progress (WIP), invoicing and Accounts Receivable (AR).
• Schedule/coordinate utility locating services and clearances as needed for projects.
• Perform other engineering support tasks including development of drawings and directives for proposed boring and test pit locations and plans, preparation of boring and test pit logs and coordination of drilling, and field classification of soil and rock samples, as directed.
• Schedule and communicate with the client regarding project report status, delivery schedule, system access.
• Coordinate client opportunities/requests for proposals, task and change orders to offices including providing clarification of key project and client requirements.
• Promote and provide training and coaching to Operations on the use of Terracon client programs and systems.

Skills

Coordination

Office proficiency

Education

High school diploma

Associate degree

Bachelor’s degree

Tools

gINT Geotechnical software

AutoCAD LT

Microsoft Office

Job description

Terracon is seeking a detail-minded document control and project support professional in the Midland, TX area. The role emphasizes accurate document management, billing and progress tracking, and collaboration with financial teams to align with contract requirements.

You will draft reports, engage with TerraNet/CRM systems, coordinate WIP/AR, and support a range of project delivery activities across multiple assignments. A valid driver’s license and software experience are preferred.