Strategic Project Admin & Billing Manager

Enerfab; Calvert City (KY); On-site; USD 43,000 - 55,000; Full time

Job summary

Enerfab is seeking an Office Manager in Calvert City, KY to oversee payroll, billing, vendor management, and project administration within Enerfab Power & Industrial. The role reports to the Project Administration Manager and involves setup of jobs in SAP/HANA, invoicing, and supporting union workforce needs.

The ideal candidate has strong office administration experience, familiarity with SAP, and comfort with ERP systems.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree in Business Administration, Accounting, Finance, Construction Management, or a related field preferred.
• Previous experience in office administration, project administration, payroll, billing, accounting support, or a similar role.
• Experience working in construction, industrial services, manufacturing, or a project-based environment preferred.
• Experience with SAP strongly preferred.
• Experience with HANA, Concur, Dynafile, E-Verify, or similar systems is a plus.
• Experience supporting union employees or working with union halls is preferred.
• Proficiency with Microsoft Office, including Excel, Outlook, and Word.

Responsibilities

• Manage daily payroll entry and ensure accurate timekeeping in SAP.
• Prepare and process customer billing invoices.
• Set up new jobs in SAP and maintain project information; maintain billing rates.
• Prepare monthly FUTA/SUTA invoices as required.
• Set up new project work orders in HANA and keep records accurate.
• Coordinate vendor purchase orders and process invoices for payment.
• Provide day-to-day administrative support to Project Managers and Superintendents.
• Assist Safety and Quality Control teams with documentation and reporting.
• Coordinate across departments to complete project admin tasks on time.

Skills

Office administration

Project administration

Payroll & billing

Microsoft Office

Communication

Education

High school diploma or equivalent

Associate degree

Bachelor’s degree (related field)

Tools

SAP

HANA

Concur

Dynafile

E-Verify

Job description

Enerfab is seeking an Office Manager in Calvert City, KY to oversee payroll, billing, vendor management, and project administration within Enerfab Power & Industrial. The role reports to the Project Administration Manager and involves setup of jobs in SAP/HANA, invoicing, and supporting union workforce needs.

The ideal candidate has strong office administration experience, familiarity with SAP, and comfort with ERP systems.