Strategic Program Support & Events Coordinator

AnaVation, LLC; Fort Belvoir (VA); On-site; USD 51,000 - 120,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Disability insurance

Vision insurance

401k match

Competitive pay

Paid leave & holidays

Tuition reimbursement

Life and AD&D

Job summary

AnaVation is seeking a detail-oriented Program Support Specialist to provide administrative and operational support at Fort Belvoir, VA. This role requires handling sensitive information, coordinating onboarding, meetings, and events, and supporting multiple organizations across the branch operations.

The ideal candidate has 3+ years of related experience, an active Secret clearance, and strong Microsoft Office skills, with excellent communication and organizational abilities.

Qualifications

• 3+ years of related experience.
• Active Secret Security Clearance.
• Excellent organizational skills with exceptional attention to detail.
• Outstanding written and oral communication skills.
• Proficient skills in Microsoft Office Applications (Word, Excel, PowerPoint, and Outlook).
• Strong customer focus.
• Proven ability to understand, process, prepare and track reports and processes.
• Pro-active problem-solving skills.
• Ability to work across multiple organizations to identify and solve project challenges.
• Ability to work independently and as part of a team.
• Role requires frequent standing, walking, bending, lifting up to 10lbs and general mobility throughout the workday.
• Flexible hours on occasion (weekends or evenings depending on the event).
• Occasional travel up to 25% (events, recruitment fairs).

Responsibilities

• Coordinate onboarding for new civilian employees, recruitment, support education and training programs, and perform administrative tasks for branch operations.
• Track, route, and monitor taskers; ensure deadlines are met; maintain documentation and status updates.
• Plan, schedule, and support meetings, ceremonies, briefings, and special events; manage logistics and on-site execution.
• Coordinate and support engagements involving international partners; assist with scheduling, protocol, documentation, and logistics for multinational meetings.
• Perform a wide range of administrative duties, including monitoring deadlines and tracking action items.
• Monitor and refine work products, processes, and workflows as necessary.
• Proactively identify actions and provide accurate, professional assessments.
• Research information and prepare reports and/or briefs.
• Provide customer service tasks for senior leadership.

Skills

Organizational skills

Written & oral communication

Microsoft Office

Customer focus

Project coordination

Problem solving

Team collaboration

Multitasking

Security clearance

Independent work

Education

BA/BS in business-related field

Additional 2 years related experience

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

AnaVation is seeking a detail-oriented Program Support Specialist to provide administrative and operational support at Fort Belvoir, VA. This role requires handling sensitive information, coordinating onboarding, meetings, and events, and supporting multiple organizations across the branch operations.

The ideal candidate has 3+ years of related experience, an active Secret clearance, and strong Microsoft Office skills, with excellent communication and organizational abilities.