Program Support Specialist

AnaVation, LLC; Fort Belvoir (VA); On-site; USD 51,000 - 120,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Disability insurance

Vision insurance

401k match

Competitive pay

Paid leave & holidays

Tuition reimbursement

Life and AD&D

Job summary

AnaVation is seeking a detail-oriented Program Support Specialist to provide administrative and operational support at Fort Belvoir, VA. This role requires handling sensitive information, coordinating onboarding, meetings, and events, and supporting multiple organizations across the branch operations.

The ideal candidate has 3+ years of related experience, an active Secret clearance, and strong Microsoft Office skills, with excellent communication and organizational abilities.

Qualifications

• 3+ years of related experience.
• Active Secret Security Clearance.
• Excellent organizational skills with exceptional attention to detail.
• Outstanding written and oral communication skills.
• Proficient skills in Microsoft Office Applications (Word, Excel, PowerPoint, and Outlook).
• Strong customer focus.
• Proven ability to understand, process, prepare and track reports and processes.
• Pro-active problem-solving skills.
• Ability to work across multiple organizations to identify and solve project challenges.
• Ability to work independently and as part of a team.
• Role requires frequent standing, walking, bending, lifting up to 10lbs and general mobility throughout the workday.
• Flexible hours on occasion (weekends or evenings depending on the event).
• Occasional travel up to 25% (events, recruitment fairs).

Responsibilities

• Coordinate onboarding for new civilian employees, recruitment, support education and training programs, and perform administrative tasks for branch operations.
• Track, route, and monitor taskers; ensure deadlines are met; maintain documentation and status updates.
• Plan, schedule, and support meetings, ceremonies, briefings, and special events; manage logistics and on-site execution.
• Coordinate and support engagements involving international partners; assist with scheduling, protocol, documentation, and logistics for multinational meetings.
• Perform a wide range of administrative duties, including monitoring deadlines and tracking action items.
• Monitor and refine work products, processes, and workflows as necessary.
• Proactively identify actions and provide accurate, professional assessments.
• Research information and prepare reports and/or briefs.
• Provide customer service tasks for senior leadership.

Skills

Organizational skills

Written & oral communication

Microsoft Office

Customer focus

Project coordination

Problem solving

Team collaboration

Multitasking

Security clearance

Independent work

Education

BA/BS in business-related field

Additional 2 years related experience

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Be Challenged and Make a Difference

In a world of technology, people make the difference. We believe if we invest in great people, then great things will happen. At AnaVation, we provide unmatched value to our customers and employees through innovative solutions and an engaging culture.

AnaVation is seeking a detail-oriented and proactive Program Support Specialist to provide administrative and operational support located at Fort Belvoir, VA. The ideal candidate will be a versatile and organized individual capable of managing multiple tasks while ensuring the smooth execution of daily operations and special events. This role requires excellent communication skills, the ability to handle sensitive information, and a commitment to supporting the mission.

Responsibilities include:

The selected candidate will provide comprehensive support to the Operations Support Branch, ensuring efficient execution of personnel, administrative, and training-related activities. Key responsibilities include

• Coordinate onboarding for new civilian employees, recruitment, support education and training programs, and perform a wide range of administrative tasks that contribute to overall branch operations.
• Track, route, and monitor taskers; ensure deadlines are met; maintain accurate documentation and status updates.
• Plan, schedule, and support meetings, ceremonies, briefings, and special events; manage logistics, materials, and on-site execution.
• Coordinate and support engagements involving international partners; assist with scheduling, protocol considerations, documentation, and logistics for multinational meetings, visits, and collaborative events.
• Perform a wide range of administrative duties, including monitoring deadlines, tracking action items, and ensuring timely completion of assigned tasks
• Monitor and refine work products, processes, and workflows as necessary.
• Proactively identify actions and provide accurate, professional assessments.
• Research information and prepare reports and/or briefs.
• Provide customer service tasks for senior leadership.

Required Qualifications:

• 3+ years of related experience
• Active Secret Security Clearance
• Excellent organizational skills with exceptional attention to detail
• Outstanding written and oral communication skills
• Proficient skills in Microsoft Office Applications (Word, Excel, PowerPoint, and Outlook)
• Strong customer focus
• Proven ability to understand, process, prepare and track reports and processes
• The ability to manage multiple complex projects simultaneouslyli>
• Pro-active problem-solving skills
• Ability to work across multiple organizations to identify and solve project challenges
• Ability to work independently and as part of a team
• Role requires frequent standing, walking, bending, lifting up to 10lbs and general mobility throughout the workday
• Flexible hours on occasion (weekends or evenings depending on the event)
• Occasional travel up to 25% (events, recruitment fairs)

Desired Qualifications:

• BA/BS in a business-related field or an additional 2 years of related experience
• Previous experience in a program support or administrative role, preferably within a government or military environment

$50,539 - $120,470 a year

Please note: The listed salary range reflects our market-based compensation structure. Final compensation will depend on business needs, local market conditions, internal equity, and the selected candidate’s skills, education, and experience.

Benefits

• Generous cost sharing for medical insurance for the employee and dependents
• 100% company paid dental insurance for employees and dependents
• 100% company paid long-term and short-term disability insurance
• 100% company paid vision insurance for employees and dependents
• 401k plan with generous match and 100% immediate vesting
• Competitive Pay
• Generous paid leave and holiday package
• Tuition and training reimbursement
• Life and AD&D Insurance

About AnaVation

AnaVation is the leader in solving the most complex technical challenges for collection and processing in the U.S. Federal Intelligence Community. We are a US owned company headquartered in Chantilly, Virginia. We deliver groundbreaking research with advanced software and systems engineering that provides an information advantage to contribute to the mission and operational success of our customers. We offer complex challenges, a top-notch work environment, and a world-class, collaborative team.

If you want to grow your career and make a difference while doing it, AnaVation is the perfect fit for you!

AnaVation is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.