Strategic Procurement & Vendor Relations Coordinator

YourMembership/Partner co; Florida; On-site; USD 56,000 - 68,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

403b with employer match

Tuition reimbursement

Job summary

Florida Sheriffs Association is seeking a Cooperative Purchasing Program Coordinator to manage bid calendars, procurement activities, and vendor communications in support of cooperative contracts.

The role emphasizes integrity, collaboration, and accountability while coordinating with program leadership and partner agencies. Strong Excel and MS Office skills, plus experience with procurement and reporting, are essential.

Qualifications

• Associate degree with a minimum of five years’ experience in accounting, purchasing, or related function.
• Bachelor’s degree with one year of experience in business, accounting, or related field.

Responsibilities

• Implements bid calendars and procurement activities in coordination with program leadership and the bid calendar, ensuring timely and accurate implementation.
• Maintains current knowledge of contract items, vendors, and contractual obligations to support accurate communication and ensure compliance with contract terms.
• Serves as the primary point of contact for vendors, bidders, purchasers, and partner agencies; addresses inquiries and resolves issues, escalating as necessary to ensure timely resolution.
• Supports planning and execution of major program events, including the Executive Leadership and Fleet Exposition Conference.
• Fosters relationships through professional communication with bidders, vendors, manufacturers, and purchasers.
• Oversees the program email inbox.
• Maintains and updates program databases; prepares reports and analyzes data to support compliance tracking and informed decision-making.
• Identifies training needs and assists in developing and delivering vendor and purchaser training sessions.
• Reconciles vendor-submitted purchase orders and quarterly reports to verify data accuracy and ensure administrative fee payments comply with contract terms and conditions.
• Supports the operations of the Federal 1122 Program by assisting eligible agencies to enroll in the program, completing purchases as requested, and filing annual reports required under the program.
• Supports program committees, advisory groups, and strategic initiatives by coordinating meetings, facilitating communications, tracking action items, and assisting with special projects as assigned.
• Identifies opportunities for process improvement within Program operations.
• Assist with drafting Program communications for internal and external stakeholders.
• Conducts surveys to improve user experience and service.
• Coordinates updates to program content on the website.
• Performs other duties as assigned.

Skills

Microsoft Office

Excel

Procurement processes

Contract language

High file volumes

Desktop publishing

Value analysis

Reports

Presentations

Project management

Training others

Research

Organization

Education

Associate degree in business, accounting, or related field

Bachelor’s degree in business, accounting, or related field

Tools

Excel

Microsoft Office Suite

Job description

Florida Sheriffs Association is seeking a Cooperative Purchasing Program Coordinator to manage bid calendars, procurement activities, and vendor communications in support of cooperative contracts.

The role emphasizes integrity, collaboration, and accountability while coordinating with program leadership and partner agencies. Strong Excel and MS Office skills, plus experience with procurement and reporting, are essential.