Purchasing Agent I

Pasco Police Department; Town of Florida (NY); On-site; USD 50,000 - 65,000; Full time

Job summary

Pasco County is seeking a Purchasing Agent I to execute technical procurements in line with established policies and procedures. You will manage purchasing activities across construction projects, equipment, services, and supplies for county departments.

The role requires knowledge of procurement practices, the ability to analyze purchasing problems, and experience with bid documents and compliance. A Bachelor’s or Associate degree with procurement experience is preferred; CPPB/CPPO desirable.

Qualifications

• Knowledge of procurement practices in public or private sectors.
• Ability to exercise independent and impartial judgment and decisions.
• Ability to analyze purchasing problems and recommend solutions.
• Ability to interpret contractual language, especially construction contracts.
• Ability to prepare/review bid documents for compliance.

Responsibilities

• Writes, prepares and negotiates complex contracts with vendors and contractors.
• Monitors and evaluates vendor performance for contract compliance and law.
• Coordinates procurement of mainly construction projects and other needs for county departments.
• Reviews/bids for lowest responsive and responsible bidder; finalizes specifications for bid documents.
• Maintains contract documentation including bonding, insurance, licensing, etc.

Skills

Procurement knowledge and practices

Independent judgment

Problem analysis

Contract interpretation

Bid document preparation

Education

Bachelor's degree in accounting, finance, business administration, or public administration or related field; 2 yrs procurement experience OR Associate degree + 4 yrs procurement

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

JOIN OUR TEAM AS A PURCHASING AGENT I!

The Purchasing Agent I role carries significant responsibility for executing technical procurements in accordance with established policies, practices, methods, and procedures. The role involves managing specialized purchasing activities across a broad spectrum of materials, equipment, supplies, services, construction projects, and professional services.

General Description

JOIN OUR TEAM AS A PURCHASING AGENT I!

The Purchasing Agent I role carries significant responsibility for executing technical procurements in accordance with established policies, practices, methods, and procedures. The role involves managing specialized purchasing activities across a broad spectrum of materials, equipment, supplies, services, construction projects, and professional services.

Essential Job Functions

Writes, prepares and negotiates complex contracts with vendors and contractors which are in the best interest of the County. Monitors and evaluates contracting vendors performance to ensure compliance with contracts/agreement and law. Coordinates procurement of mainly construction projects, but, also a variety of supplies, services, materials and equipment for County departments within policy guidelines and in conformance with applicable statutes, ordinances and regulations. Reviews and finalizes specifications for bid document incorporation; attends pre-bids, bid openings, reviews, tabulates and analyzes bids; reviews bids with department personnel to determine the lowest responsive and responsible bidder. Maintains contract documentation for those solicitations and contracts assigned to this position i.e., bonding, insurance certification, licensing, etc. Interfaces with other purchasing operations as necessary to provide a cohesive procurement system. Performs other related duties as assigned.

Knowledge, Skills And Abilities

• Knowledge of procurement practices and procedures either public or private including vendor and source identification, pricing methods, bid preparation, contracts and pricing agreements.
• Ability to exercise independent and impartial judgment recommendations and decisions.
• Ability to analyze a variety of purchasing problems, to make sound recommendations as to their solutions and to prepare working procedures.
• Ability to interpret contractual language, particularly relative to construction contracts.
• Ability to prepare and/or review bid documents and responses for compliance with policies, procedures, conditions and regulations.

Minimum Requirements

PHYSICAL SKILLS:

Ability to communicate effectively using verbal, written and visual communication.

EDUCATION, TRAINING AND EXPERIENCE:

Graduation from an accredited college or university, with a Bachelor's Degree in accounting, finance, business administration, or public administration or related field is required and two (2) years' of experience in procurement OR an Associate degree and four (4) years' in procurement is required. Proficient using a computer word processing, spreadsheet and presentation programs including Microsoft Word, Microsoft Excel and Microsoft PowerPoint is required. Government procurement experience is preferred.

LICENSES, CERTIFICATIONS OR REGISTRATIONS:

Must possess a valid Florida driver's license. Current or previous certification as a Certified Professional Public Buyer (CPPB), Certified Public Purchasing Officer (CPPO), Certified Purchasing Manager (C.P.M.), or closely related certification is desired.

ADA STATEMENT:

A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the American's with Disabilities Act.

DRUG-FREE WORKPLACE:

Pasco County BOCC is a drug-free workplace in accordance with Federal and Florida law.

EMERGENCY RESPONSE/RECOVERY ACTIVITIES:

All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.

VETERANS' PREFERENCE:

Under Section 295.07, F.S., chapter SSA-7 Pasco County BCC provides to Veterans, that preference in appointment will be given to preference-eligible applicant.

PASCO COUNTY WAS VOTED ONE OF THE NATION'S TOP WORKPLACES FOR 2021