Purchasing Agent II

Pasco County; Town of Florida (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Pasco County is seeking a Purchasing Agent II to manage technical procurements, write and negotiate complex contracts, and coordinate wide-ranging procurement activities for county departments in compliance with statutes and regulations.

The role involves reviewing bid documents, overseeing pre-bid activities and bid openings, and ensuring the lowest responsive and responsible bidder while maintaining contract documentation. A CPPB/CPPO is preferred.

Qualifications

• Requires a Bachelor's degree in accounting, finance, business administration, public administration or related field and four years of procurement experience.
• Proficient using Word, Excel and PowerPoint is required.
• Certification such as CPPB or CPPO preferred.

Responsibilities

• Execute technical procurements in accordance with established policies and procedures.
• Write, prepare and negotiate complex contracts with vendors and contractors.
• Monitor and evaluate vendor performance to ensure compliance with contracts and laws.
• Coordinate procurement for construction projects and other supplies, services, and equipment.

Skills

Procurement knowledge

Independent judgment

Problem analysis

Bid document preparation

Contract language interpretation

Education

Bachelor's degree in accounting, finance, business administration, public administration or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

JOIN OUR TEAM AS A PURCHASING AGENT II!

The role of Purchasing Agent II carries significant responsibility for executing technical procurements in accordance with established policies, practices, methods, and procedures. The role involves managing specialized purchasing activities across a broad spectrum of materials, equipment, supplies, services, construction projects, and professional services. Writes, prepares, and negotiates complex contracts with vendors and contractors which are in the best interest of the County. Monitors and evaluates contracting vendors performance to ensure compliance with contracts/agreement and law. Coordinates procurement of mainly construction projects, but, also a variety of supplies, services, materials and equipment for County departments within policy guidelines and in conformance with applicable statutes, ordinances and regulations. Reviews and finalizes specifications for bid document incorporation; attends pre-bids, bid openings, reviews, tabulates and analyzes bids; reviews bids with department personnel to determine the lowest responsive and responsible bidder. Maintains contract documentation for those solicitations and contracts assigned to this position i.e., bonding, insurance certification, licensing, etc. Interfaces with other purchasing operations as necessary to provide a cohesive procurement system. Responsible for coordinating the efforts of Buyers/Purchasing Agents as requested. Performs related duties as required.

• Knowledge of procurement practices and procedures either public or private including vendor and source identification, pricing methods, bid preparation, contracts and pricing agreements.


• Ability to exercise independent and impartial judgment recommendations and decisions.


• Ability to analyze a variety of purchasing problems, to make sound recommendations as to their solutions and to prepare working procedures.


• Ability to interpret contractual language, particularly relative to construction contracts.


• Ability to prepare and/or review bid documents and responses for compliance with policies, procedures, conditions, and regulations.

PHYSICAL SKILLS: Ability to communicate effectively using verbal, written and visual communication.

EDUCATION, TRAINING AND EXPERIENCE: Graduation from an accredited college or university, with a Bachelor's Degree in accounting, finance, business administration, public administration or related field and four (4) years of experience in procurement. Proficient using a computer word processing, spreadsheet and presentation programs including Microsoft Word, Microsoft Excel and Microsoft PowerPoint is required. Government procurement experience is preferred.

LICENSES, CERTIFICATIONS OR REGISTRATIONS: Must possess a valid Florida driver's license. Current or previous certification as a Certified Professional Public Buyer (CPPB), Certified Public Purchasing Officer (CPPO), or closely related certification preferred.

ADA STATEMENT: A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.

DRUG-FREE WORKPLACE: Pasco County BOCC is a drug-free workplace in accordance with Federal and Florida law.

EMERGENCY RESPONSE/RECOVERY ACTIVITIES: All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.

VETERANS' PREFERENCE: Under Section 295.07, F.S., chapter SSA-7 Pasco County BCC provides to Veterans, that preference in appointment will be given to preference-eligible applicant.

PASCO COUNTY WAS VOTED ONE OF THE NATION'S TOP WORKPLACES FOR 2021