Bidding Coordinator

Franklin County Department of Human Resources; Columbus (OH); On-site; USD 55,000 - 75,000; Full time

Job summary

Franklin County Department of Human Resources seeks a Bidding Coordinator to lead procurement activities, preparing ITBs, RFPs, RFQs, and RFIs with adherence to county policies.

You will collaborate with county agencies, review specifications, conduct pre-bid conferences, and manage bid openings and evaluations. The role requires a degree and relevant purchasing experience, with CPPB certification desired.

Qualifications

• Associate degree plus 3 years purchasing-related experience or equivalent combination
• CPPB certification desired

Responsibilities

• Facilitate county procurement activities by preparing ITB, RFP, RFQ, and RFI documents.
• Collaborate with county agencies to develop procurement timelines and activities.
• Review specifications, requirements, and evaluation criteria; draft scopes and evaluation documents.
• Conduct pre-bid and pre-proposal conferences; respond to vendor inquiries and manage addenda.
• Act as project liaison among county agencies, the public, and bidders.
• Log bids, create bid tabulations, and perform initial responsiveness and deficiencies analyses.
• Maintain bid files and bidder lists; support public records requests.
• Provide bid opening results, recommendations, and assist in creating resolutions and summaries.
• Schedule and attend virtual and in-person meetings; support supplier diversity initiatives.

Skills

Bid/procurement knowledge

Vendor communication

Attention to detail

Education

Associate’s degree in business administration, paralegal, supply chain management, or related field

Three years of purchasing-related experience

Job description

The primary purpose of the Bidding Coordinator classification is to facilitate county procurement activities, including, but not limited to, the preparation of Invitation to Bid (ITB), Request for Proposal (RFP), Request for Qualifications (RFQ), and Request for Information (RFI) documents using knowledge of industry trends, state and county regulations, and county policies and procedures.

Collaborate with county agencies to prepare ITBs, RFPs, RFQs, and RFIs, and lead stakeholders in developing procurement timelines and activities. Review specifications, functional and non-functional requirements, questionnaires, and evaluation criteria. Guide the development of scope, requirements, and evaluation documents to ensure alignment. Conduct pre-bid and pre-proposal conferences. Respond to vendor and stakeholder inquiries and manage the drafting and posting of addenda and clarifications. Address questions and concerns. Identify project stakeholders and serve as project liaison for competitive procurements between county agency representatives, the public, and interested vendors. Conduct bid and proposal openings by logging bids, creating bid tabulation sheets, and performing an initial analysis of responsiveness and deficiencies. Create bid numbers develop and maintain bidders, lists and prepare and manage physical and electronic files. Support the fulfillment of public records requests. Collaborate and maintain contact with agency representatives, providing bid opening results and recommendations, and supporting the creation of resolution and summary documents. Draft and redline documents. Serve as point of contact on projects. Schedule and attend virtual and in-person meetings. May support vendor outreach and supplier diversity initiatives. Participate in workshops, webinars, training, and other professional development opportunities as identified with supervisor. Serve as county subject matter expert in competitive procurement activities. Provide ongoing best-practice updates to bidding processes, methodologies, tools, templates, and resources. Participate in procurement training and development sessions provided to agency partners and the vendor community. Manage project planning with agency partners. Maintain regular and predictable attendance.

These duties are illustrative only and you may perform some or all of these duties or other job-related duties as assigned.

Associate’s degree in business administration, paralegal, supply chain management, or related field and three (3) years of experience in purchasing-related activities; or any equivalent combination of training and experience.

Certified Professional Public Buyer (CPPB) certification desired.

Supervisory Responsibilities: None required.