Purchasing Agent II

Pasco Police Department; Town of Florida (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Pasco County is seeking a Purchasing Agent II to manage technical procurements across construction projects and a broad range of materials, equipment, supplies, and services.

A Bachelor’s degree in accounting, finance, business administration, public administration, or related field plus four years of procurement experience is required; CPPB/CPPO certifications are preferred.

Qualifications

• Knowledge of procurement practices and procedures either public or private including vendor and source identification, pricing methods, bid preparation, contracts and pricing agreements.
• Ability to exercise independent and impartial judgment recommendations and decisions.
• Ability to analyze a variety of purchasing problems, to make sound recommendations as to their solutions and to prepare working procedures.
• Ability to interpret contractual language, particularly relative to construction contracts.
• Ability to prepare and/or review bid documents and responses for compliance with policies, procedures, conditions, and regulations.

Responsibilities

• Writes, prepares, and negotiates complex contracts with vendors.
• Monitors vendor performance to ensure compliance with contracts.
• Coordinates procurement for construction projects and various goods and services.
• Reviews bid documents and analyzes bids to select the lowest responsive bidder.
• Maintains contract documentation and interfaces with purchasing operations.

Skills

Procurement knowledge

Independent judgement

Analytical problem solving

Contract interpretation

Bid document preparation

Education

Bachelor's degree in accounting, finance, business or public administration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

JOIN OUR TEAM AS A PURCHASING AGENT II

The role of Purchasing Agent II carries significant responsibility for executing technical procurements in accordance with established policies, practices, methods, and procedures. The role involves managing specialized purchasing activities across a broad spectrum of materials, equipment, supplies, services, construction projects, and professional services.

General Description

The role of Purchasing Agent II carries significant responsibility for executing technical procurements in accordance with established policies, practices, methods, and procedures. The role involves managing specialized purchasing activities across a broad spectrum of materials, equipment, supplies, services, construction projects, and professional services.

Essential Job Functions

Writes, prepares, and negotiates complex contracts with vendors and contractors which are in the best interest of the County. Monitors and evaluates contracting vendors performance to ensure compliance with contracts/agreement and law. Coordinates procurement of mainly construction projects, but, also a variety of supplies, services, materials and equipment for County departments within policy guidelines and in conformance with applicable statutes, ordinances and regulations. Reviews and finalizes specifications for bid document incorporation; attends pre-bids, bid openings, reviews, tabulates and analyzes bids; reviews bids with department personnel to determine the lowest responsive and responsible bidder. Maintains contract documentation for those solicitations and contracts assigned to this position i.e., bonding, insurance certification, licensing, etc. Interfaces with other purchasing operations as necessary to provide a cohesive procurement system. Responsible for coordinating the efforts of Buyers/Purchasing Agents as requested. Performs related duties as required.

Knowledge, Skills And Abilities

• Knowledge of procurement practices and procedures either public or private including vendor and source identification, pricing methods, bid preparation, contracts and pricing agreements.
• Ability to exercise independent and impartial judgment recommendations and decisions.
• Ability to analyze a variety of purchasing problems, to make sound recommendations as to their solutions and to prepare working procedures.
• Ability to interpret contractual language, particularly relative to construction contracts.
• Ability to prepare and/or review bid documents and responses for compliance with policies, procedures, conditions, and regulations.

Minimum Requirements

PHYSICAL SKILLS: Ability to communicate effectively using verbal, written and visual communication.

Education, Training and Experience

Graduation from an accredited college or university, with a Bachelor's Degree in accounting, finance, business administration, public administration or related field and four (4) years of experience in procurement. Proficient using a computer word processing, spreadsheet and presentation programs including Microsoft Word, Microsoft Excel and Microsoft PowerPoint is required. Government procurement experience is preferred.

Licenses, Certifications or Registrations

Must possess a valid Florida driver's license. Current or previous certification as a Certified Professional Public Buyer (CPPB), Certified Public Purchasing Officer (CPPO), or closely related certification preferred.

ADA Statement

A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.

Drug-Free Workplace

Pasco County BOCC is a drug-free workplace in accordance with Federal and Florida law.

Emergency Response/Recovery Activities

All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.

Veterans' Preference

Under Section 295.07, F.S., chapter SSA-7 Pasco County BCC provides to Veterans, that preference in appointment will be given to preference-eligible applicant.

Pasco County Major Achievements

Pasco County was voted one of the nation's top workplaces for 2021.