Strategic Preconstruction Bid Coordinator

Enterprise Electrical; Georgia; On-site; USD 42,000 - 64,000; Full time

Job summary

Enterprise Electrical seeks an Administrative Specialist to support the Preconstruction Estimating Department with bid coordination, document control, and proposal preparation. You will organize project information, track deadlines, and ensure submission readiness so estimators can develop accurate bids from current data.

Under the Preconstruction Director or Chief Estimator, you will manage multiple administrative tasks, maintain vendor contact records, and facilitate communication across teams

Qualifications

• Two or more years of administrative support experience preferred, ideally in construction, engineering, estimating, or similar deadline-driven offices.
• Experience with proposal preparation, vendor coordination, and bid management systems is preferred.
• A valid driver’s license may be required if driving for company business.

Responsibilities

• Maintain the bid calendar with due dates, pre-bid meetings, site visits, and submission requirements.
• Create and organize project folders, ensure version control, and distribute drawings and bid documents.
• Coordinate invitations to bid, track quotations, and compile pricing backups for review.
• Prepare proposals, qualifications packages, and bid forms using approved content and templates.
• Track bid results and prepare routine pursuit reports; manage internal deadlines and document flow.

Skills

Administrative support

Bid coordination

Records management

MS Office suite

Communication

Document control

Attention to detail

Education

High school diploma

Associate degree preferred

Tools

Bluebeam Revu

Trimble Accubid

LiveCount

Job description

Enterprise Electrical seeks an Administrative Specialist to support the Preconstruction Estimating Department with bid coordination, document control, and proposal preparation. You will organize project information, track deadlines, and ensure submission readiness so estimators can develop accurate bids from current data.

Under the Preconstruction Director or Chief Estimator, you will manage multiple administrative tasks, maintain vendor contact records, and facilitate communication across teams