Preconstruction Project Coordinator

DPR Construction; Town of Charlotte (NY); On-site; USD 55,000 - 85,000; Full time

Job summary

Provides coordination and administrative support to preconstruction and estimating teams in managing bids, proposals, and documentation, with a strong focus on organization, accuracy, and prioritization of work.

Assists with subcontractor outreach, data entry, bid tracking, and maintaining bid logs, drawings, specs, and addenda to ensure timely project delivery across multiple concurrent projects at DPR Construction.

Qualifications

• High School Diploma/GED or equivalent experience required.
• 2–4 years of experience in estimating coordination, construction administration, or a related field required.
• Experience with estimating software such as Building Connected or equivalent bid solicitation software preferred.

Responsibilities

• Assists in the preparation, distribution, and tracking of bid invitations, proposals, and related documentation.
• Communicates with trade partners, suppliers, and vendors regarding bid requests and deadlines, including coordination with SPW, EIG, and prefabrication teams to ensure appropriate trade partner and vendor coverage.
• Maintains bid solicitation software database, contact lists, and bid logs with current and accurate information.
• Organizes and updates drawings, specifications, and addenda for use by preconstruction team.
• Supports scheduling, meeting coordination, and documentation for estimating activities.
• Provides administrative assistance for proposal preparation, presentations, and internal coordination.
• Ensures consistent application of document control and confidentiality standards.

Skills

Bid coordination

Documentation

Education

High School Diploma/GED

Tools

Building Connected

Job description

Provides coordination and administrative support to preconstruction and estimating teams in managing bids, proposals, and documentation, with a strong focus on organization, accuracy, and prioritization of work.

Assists with subcontractor outreach, data entry, bid tracking, and maintaining bid logs, drawings, specs, and addenda to ensure timely project delivery across multiple concurrent projects at DPR Construction.