Preconstruction Bid Specialist

Climate Systems LLC; Charlotte (NC); On-site; USD 45,000 - 65,000; Full time

Job summary

Climate Systems LLC is seeking an organized Bid Coordinator to support our estimating and preconstruction team, coordinating the administrative bidding process to ensure opportunities are reviewed, documented, distributed, tracked, and submitted on time. The role serves as a central point of coordination among estimators, company leadership, general contractors, vendors, and subcontractors.

It requires strong organizational skills, clear communication, accurate recordkeeping, and the ability to

Qualifications

• High school diploma or equivalent required.
• Strong organizational skills and attention to detail.
• Ability to manage multiple projects and deadlines.
• Clear written and verbal communication skills.
• Proficiency with Outlook, Excel, Word, and PDF software.
• Ability to learn online bidding platforms and company systems.
• Work independently while coordinating with a team.
• Handle confidential pricing and company information with professional judgment.

Responsibilities

• Bid Opportunity Management: monitor bid invitations and review key information.
• Project Documents and Information: organize drawings, specs, addenda, and bid docs.
• Estimating Team Support: assist estimators and track pricing requests.
• Proposal Preparation and Submission: assemble and review proposals before submission.
• Customer Communication and Follow-Up: communicate with contractors, vendors, and subcontractors.
• Reporting and Project Handoff: prepare bid activity reports and transfer documents to operations.

Skills

Strong organizational skills

Clear written and verbal communication

Ability to manage multiple projects

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

PDF software

Job description

Climate Systems LLC is seeking an organized Bid Coordinator to support our estimating and preconstruction team, coordinating the administrative bidding process to ensure opportunities are reviewed, documented, distributed, tracked, and submitted on time. The role serves as a central point of coordination among estimators, company leadership, general contractors, vendors, and subcontractors.

It requires strong organizational skills, clear communication, accurate recordkeeping, and the ability to