Preconstruction Bid Coordinator & Document Control

Enterprise Electrical; Houston (TX); On-site; USD 42,000 - 52,000; Full time

Job summary

Enterprise Electrical is seeking an Administrative Specialist for its Preconstruction Estimating team in a fast-paced, deadline-driven environment. The role supports bid coordination, document control, and proposal preparation from bid invitation to submission and turnover of awarded records.

Under the Preconstruction Director or Chief Estimator, the specialist will manage calendars, organize documents, and ensure accurate, confidential handling of information while maintaining strong

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Experience in bid coordination, document control, or administrative support in construction.
• Proficiency with Microsoft Word, Excel, Outlook, Teams, and PowerPoint.

Responsibilities

• Maintain bid calendar with due dates, meetings, and submission milestones.
• Prepare proposals, qualifications packages, bid forms, and presentations.
• Organize drawings, specs, addenda, and customer instructions for team use.
• Track revisions, deadlines, and submission requirements; flag missing information.
• Coordinate with vendors and subcontractors for quotations and follow-up.
• Manage document folders, version control, and archival of pursuit files.

Skills

Bid coordination

Document control

MS Office

Communication

Attention to detail

Time management

Education

High school diploma

Associate degree in business administration or related field

Tools

Bluebeam Revu

Trimble Accubid

LiveCount

Job description

Enterprise Electrical is seeking an Administrative Specialist for its Preconstruction Estimating team in a fast-paced, deadline-driven environment. The role supports bid coordination, document control, and proposal preparation from bid invitation to submission and turnover of awarded records.

Under the Preconstruction Director or Chief Estimator, the specialist will manage calendars, organize documents, and ensure accurate, confidential handling of information while maintaining strong