Strategic Operations & HR Coordinator

Mount Sinai; United States; On-site; USD 60,000 - 80,000; Full time

Job summary

Mount Sinai is seeking an Operations Coordinator II to oversee HR, operational and strategic initiatives within the department. You will manage HR transactions, support visa processing, payroll coordination, and contractor management while ensuring compliance and accuracy.

Ideal candidates have an Associate’s degree or equivalent, 5 years related experience (3 if you hold a Bachelor’s), and strong Microsoft Office skills, particularly Excel.

Qualifications

• Associate’s degree, or equivalent work experience; Bachelor’s degree preferred.
• 5 years related experience required or 3 years with a Bachelor’s or advanced degree.
• Proficiency in Microsoft Office, especially Excel; familiarity with financial reporting tools and systems preferred.
• Strong communication, organization and interpersonal skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Exceptional attention to detail.

Responsibilities

• Oversee HR transactions for faculty and staff (invoices, reimbursements, payroll elements).
• Coordinate FMLA submissions and visa processing for international staff.
• Direct fund requests and track expenses for grants, trials, and gifts.
• Coordinate payroll, time reporting, and on-call schedules.
• Manage contracts, equipment/IT asset distribution, and purchasing.
• Assist with internal/external agreements and attestations for audits.
• Serve as liaison between new faculty and leadership; support onboarding.

Skills

Strong communication

Organizational skills

Interpersonal skills

Multitasking

Attention to detail

Education

Associate’s degree or equivalent

Bachelor’s degree preferred

Tools

Microsoft Office (Excel focus)

Financial reporting tools

Job description

Mount Sinai is seeking an Operations Coordinator II to oversee HR, operational and strategic initiatives within the department. You will manage HR transactions, support visa processing, payroll coordination, and contractor management while ensuring compliance and accuracy.

Ideal candidates have an Associate’s degree or equivalent, 5 years related experience (3 if you hold a Bachelor’s), and strong Microsoft Office skills, particularly Excel.