Strategic Oncology Scheduling Specialist

The Rector & Visitors of the University of Virginia; Charlottesville (VA); On-site; USD 30,000 - 52,000; Full time

Job summary

The University of Virginia Health System is seeking an Oncology Enhanced Scheduler to coordinate complex oncology scheduling across multiple modalities. You will work with physicians, nurses, pharmacists, and care teams to align appointments with clinical protocols and patient needs.

Responsibilities include maximizing infusion capacity, ensuring accurate data in the EMR, and using Epic tools to support scheduling workflows. A CHAA or CRCR certification is required within 18 months of hire.

Qualifications

• Education: High School Graduate or equivalent required.
• Experience: 2+ years in patient access or scheduling workflows.
• License/certification: CHAA or CRCR within 18 months of hire date.

Responsibilities

• Coordinate complex oncology scheduling across infusion, visits, imaging, labs and supportive care.
• Review Epic Beacon Treatment Plans to align with protocols and workflows.
• Coordinate multidisciplinary appointments to optimize access and resource use.
• Initiate scheduling with patients and caregivers and resolve barriers.
• Maintain accurate patient demographics, insurance, and appointment data in the EMR.
• Utilize Epic tools (InBasket, scheduling queues) for efficient operations.
• Investigate scheduling conflicts and propose workflow improvements.

Skills

Scheduling coordination

Epic systems

Care coordination

Communication

Education

High School diploma or equivalent

Tools

Epic Beacon

iQueue

Job description

The University of Virginia Health System is seeking an Oncology Enhanced Scheduler to coordinate complex oncology scheduling across multiple modalities. You will work with physicians, nurses, pharmacists, and care teams to align appointments with clinical protocols and patient needs.

Responsibilities include maximizing infusion capacity, ensuring accurate data in the EMR, and using Epic tools to support scheduling workflows. A CHAA or CRCR certification is required within 18 months of hire.