Strategic Office Operations Coordinator

Skidmore, Owings & Merrill LLP (SOM); Austin (TX); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Retirement plan

Paid time off

Job summary

SOM Austin seeks an organized Office Administrator to support office leadership and operations. You will coordinate space, supplies, staff seating, onboarding, and vendor setup while maintaining SOM standards and ensuring smooth daily tasks for a multidisciplinary team.

Collaborate with HR and facilities, manage schedules, and assist with invoicing, procurement, and office projects. A college degree and strong Microsoft Office/Google Workspace skills are preferred, with excellent communication

Qualifications

• College degree preferred or equivalent knowledge, skills and abilities.
• Experience in architecture is preferred.
• Extensive knowledge of Microsoft Office and Google Workspace.
• Excellent leadership, interpersonal skills, communication skills, both oral and written.
• Ability to interact with all levels of staff and Partnership.

Responsibilities

• Assists Office Leadership to meet requests for all office-related matters.
• Assist with the Administration of the office space and facilities, helping to ensure adequate supplies, coordination of staff seating and relocations.
• Serve as the first point of contact in responding to operations requests from staff.
• Identify, organize and implement office and administrative projects independently in accordance with deadlines.
• Coordinate new hire desk assignments and set up.
• Coordinate multiple schedules, both individual and project specific.
• Maintain new vendor setup and building management onboarding.
• Assists with communication, scheduling, coordination and follow up of contracted services.
• Processes approved invoices, addresses billing inquiries and partners with AP to resolve payment/coding issues.
• Contract document filing and organization on shared drive.
• Provides support during staff moves and updates seating maps.
• Liaises with HR and OT to support new hire orientation and security badge process.
• Assists with office management in purchasing office furniture, fixtures and equipment.
• Assists with storage inventory management and logistics.
• Participate in reception duties as needed.
• Ensures office space meets SOM standards.
• Dedicate the necessary time beyond routine hours (as required, including last minute needs) to assist in meeting business commitments.

Skills

Microsoft Office

Google Workspace

Leadership

Interpersonal skills

Communication skills

Staff interaction

Education

College degree preferred

Job description

SOM Austin seeks an organized Office Administrator to support office leadership and operations. You will coordinate space, supplies, staff seating, onboarding, and vendor setup while maintaining SOM standards and ensuring smooth daily tasks for a multidisciplinary team.

Collaborate with HR and facilities, manage schedules, and assist with invoicing, procurement, and office projects. A college degree and strong Microsoft Office/Google Workspace skills are preferred, with excellent communication