Office & Facilities Coordinator — Architecture Firm

Skidmore, Owings & Merrill (SOM); Austin (CO); On-site; USD 50,000 - 60,000; Full time

Job summary

The Skidmore, Owings & Merrill (SOM) office in the United States seeks an organized Office Administrator to support operations, facilities and daily workflows. You will coordinate space, seating, vendor setup, invoicing and file management, ensuring SOM standards are met and projects stay on track.

You will collaborate with HR, IT and staff across levels, manage schedules, assist with new hire onboarding, reception duties and office moves, and help maintain a productive, inclusive workplace

Qualifications

• Experience in architecture is preferred.
• Extensive knowledge of Microsoft Office and Google Workspace.
• Excellent leadership and communication skills.
• Ability to interact with all levels of staff and Partnership.

Responsibilities

• Assists Office Leadership to meet requests for all office-related matters.
• Assist with the Administration of the office space and facilities, helping to ensure adequate supplies, coordination of staff seating and relocations.
• Serve as the first point of contact in responding to operations requests from staff.
• Identify, organize and implement office and administrative projects independently in accordance with deadlines.
• Coordinate new hire desk assignments and set up.
• Coordinate multiple schedules, both individual and project specific.
• Maintain new vendor setup and building management onboarding.
• Assists with communication, scheduling, coordination and follow up of contracted services.
• Processes approved invoices, addresses billing inquiries and partners with AP to resolve payment/coding issues.
• Contract document filing and organization on shared drive.
• Provides support during staff moves and updates seating maps.
• Liaises with HR and OT to support new hire orientation and security badge process.
• Assists with office management in purchasing office furniture, fixtures and equipment.
• Assists with storage inventory management and logistics.
• Participate in reception duties as needed.
• Ensures office space meets SOM standards.
• Dedicate the necessary time beyond routine hours (as required, including last minute needs) to assist in meeting business commitments.

Skills

Microsoft Office

Google Workspace

Leadership

Interpersonal skills

Communication skills

Education

College degree or equivalent

Job description

The Skidmore, Owings & Merrill (SOM) office in the United States seeks an organized Office Administrator to support operations, facilities and daily workflows. You will coordinate space, seating, vendor setup, invoicing and file management, ensuring SOM standards are met and projects stay on track.

You will collaborate with HR, IT and staff across levels, manage schedules, assist with new hire onboarding, reception duties and office moves, and help maintain a productive, inclusive workplace