Strategic Office Manager - Operations, Billing & Clients

Creative Financial Staffing, LLC; Rome City (IN); On-site; USD 60,000 - 70,000; Full time

Job summary

Creative Financial Staffing, LLC is seeking an Office Manager to serve as the hub of a respected professional services firm, keeping operations running smoothly and supporting client relationships. This role offers visibility to leadership and cross-functional exposure in a collaborative environment.

Based onsite near corporate headquarters, the Office Manager will manage workflow, billing support, documentation, and vendor relationships, with a focus on accuracy and service.

Qualifications

• 5+ years of experience in a professional services office environment.
• Experience with accounting, tax processes, or financial documentation.
• Proficiency with Excel, practice management software, and document management systems.

Responsibilities

• Track client engagements from intake through delivery and manage workflow deadlines.
• Coordinate client communications, scheduling, onboarding, and document collection.
• Monitor filing deadlines, extensions, e-file confirmations, and engagement tracking.
• Support billing activities including invoicing, WIP review, and accounts receivable follow-up.
• Oversee day-to-day office operations, vendor relationships, supplies, software renewals, and new-hire setup.

Skills

5+ years experience

Accounting awareness

Client relationship focus

Tools

Excel

Practice management software

Document management systems

Billing software

Job description

Creative Financial Staffing, LLC is seeking an Office Manager to serve as the hub of a respected professional services firm, keeping operations running smoothly and supporting client relationships. This role offers visibility to leadership and cross-functional exposure in a collaborative environment.

Based onsite near corporate headquarters, the Office Manager will manage workflow, billing support, documentation, and vendor relationships, with a focus on accuracy and service.