Strategic Office Manager & Bookkeeper

Riverhead Building Supply; Village of Northport (NY); On-site; USD 30,000 - 34,000; Full time

Job summary

Riverhead Building Supply in Western Long Island is seeking an Office Manager/Bookkeeper to coordinate daily office operations, manage records, handle clerical tasks, and provide administrative support to management. You will process orders, assist customers with billing, maintain vendor relationships, onboard new staff, audit transfers, and post payments while ensuring accuracy.

This role requires MS Office, bookkeeping and strong customer service; some weekend availability is required; salary

Qualifications

• MS Office experience, bookkeeping, and excellent customer service skills required.
• CSD experience preferred.
• Industry experience a plus.
• Some weekend availability required.

Responsibilities

• Coordinate daily office operations, records management, filing, supplies, and clerical functions.
• Process customer orders, PO searches, pricing inquiries, account research, and daily reporting.
• Review records and reports for accuracy, completeness, and timely processing.
• Prepare reports and administrative support materials for management.
• Assist customers with billing questions, account issues, and credit requests.
• Maintain relationships with customers and vendors.
• Support onboarding and training of new office employees.
• Manage credits on hold and ensure timely resolution.
• Audit daily transfers and update open order, held order, pending order, and COD reports.
• Accept and post payments and obtain check and credit card approvals as needed.
• Review and maintain cycle counts.
• Process inventory adjustments and resolve inventory discrepancies.
• Support inventory accuracy through regular audits and issue resolution.

Skills

MS Office

Bookkeeping

Customer service

Industry experience

Weekend availability

Job description

Riverhead Building Supply in Western Long Island is seeking an Office Manager/Bookkeeper to coordinate daily office operations, manage records, handle clerical tasks, and provide administrative support to management. You will process orders, assist customers with billing, maintain vendor relationships, onboard new staff, audit transfers, and post payments while ensuring accuracy.

This role requires MS Office, bookkeeping and strong customer service; some weekend availability is required; salary