Office Manager/Bookkeeper-Eastern Long Island

Riverhead Building Supply; Calverton (NY); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

401K

Medical/Dental/Rx insurance

Disability/Life insurance

Flexible Spending

Employee discounts

Family events

Training on-site & virtual

Job summary

Riverhead Building Supply is seeking an Office Manager/Bookkeeper to coordinate daily office operations, manage records, handle customer orders and billing inquiries, and support management with reports. The role includes maintaining customer and vendor relationships and onboarding new staff.

Experience with MS Office and bookkeeping is required; CSD experience is a plus, and some weekend availability is expected as part of operations on Eastern Long Island.

Qualifications

• MS Office experience, bookkeeping, and excellent customer service skills required.
• CSD experience preferred.
• Industry experience a plus.
• Some weekend availability required.

Responsibilities

• Coordinate daily office operations, records management, filing, supplies and clerical functions.
• Process customer orders, PO searches, pricing inquiries, account research, and daily reporting.
• Review records and reports for accuracy, completeness and timely processing.
• Prepare reports and administrative materials for management.
• Assist customers with billing questions, account issues and credit requests.

Skills

MS Office experience

bookkeeping

excellent customer service

Tools

CSD system experience

Job description

Office Manager/Bookkeeper

• Coordinate daily office operations, records management, filing, supplies, and clerical functions.
• Process customer orders, PO searches, pricing inquiries, account research, and daily reporting.
• Review records and reports for accuracy, completeness, and timely processing.
• Prepare reports and administrative support materials for management.
• Assist customers with billing questions, account issues, and credit requests.
• Maintain relationships with customers and vendors.
• Support onboarding and training of new office employees.
• Manage credits on hold and ensure timely resolution.
• Audit daily transfers and update open order, held order, pending order, and COD reports.
• Accept and post payments and obtain check and credit card approvals as needed.

Responsibilities Include

• Coordinate daily office operations, records management, filing, supplies, and clerical functions.
• Process customer orders, PO searches, pricing inquiries, account research, and daily reporting.
• Review records and reports for accuracy, completeness, and timely processing.
• Prepare reports and administrative support materials for management.
• Assist customers with billing questions, account issues, and credit requests.
• Maintain relationships with customers and vendors.
• Support onboarding and training of new office employees.
• Manage credits on hold and ensure timely resolution.
• Audit daily transfers and update open order, held order, pending order, and COD reports.
• Accept and post payments and obtain check and credit card approvals as needed.

Additional Inventory Responsibilities

• Review and maintain cycle counts.
• Process inventory adjustments and resolve inventory discrepancies.
• Support inventory accuracy through regular audits and issue resolution.

Office Manager / Bookkeeper

• MS Office experience, bookkeeping, and excellent customer service skills required.
• CSD experience preferred.
• Industry experience a plus.
• Some weekend availability required.

Office Manager / Bookkeeper - Eastern Long Island

We are a leading building supply company employing over 800 team members across Long Island, Connecticut, Rhode Island, and Massachusetts.

For compliance purposes for NYS transparency, the expected salary range is $22.00 - $25.00. Compensation will be based on experience and other factors permitted by law.

Great opportunity to work for a growing company and build on your knowledge and skills to grow your career!

At RBS, you will have

• Amazing people to work with that help you succeed.
• Work/life balance with a culture of kindness and respect.
• Company-hosted family events.
• Rewarding careers with supportive management.
• Participation in philanthropic activities in the community.
• Professional Development | On-site & virtual training
• Stability from our long history of success and growth.
• Superior benefits including 401K, Med/Dent/Rx, LTD, Life, Ancillary benefits, Flex Spending, discounts & more
• The opportunity to grow your career and move up the ladder!

Core Values

• Championing Customer Needs - Prioritize customer satisfaction and service excellence.
• Acting with Honesty and Integrity - Do the right thing, always.
• Following Policies and Procedures - Ensure compliance and consistency.
• Working Safely - Promote a safe and healthy work environment.
• Teamwork - Collaborate, support, and treat others with respect

Riverhead Building Supply is an Equal Opportunity Employer that respects the worth and dignity of all employees.

EOE, including but not limited to disability and veteran status.

For more information, call 631.591.8100

Office Manager / Bookkeeper