Front Desk & Admin Coordinator: Customer Service & Ops

Riverhead Building Supply Corp; Village of East Hampton (NY); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

401K

Medical/Dental/Rx

Long-term disability (LTD)

Life insurance

Ancillary benefits

Flexible spending

Employee discounts

On-site & virtual training

Job summary

Riverhead Building Supply Corp is seeking a Receptionist/Clerical to support a busy sales team. You will handle calls, messages, order status, and basic clerk tasks while maintaining accurate records and efficient operations.

Ideal candidates are highly organized, customer-focused, and comfortable with bookkeeping tasks. Weekend availability and ERP/Microsoft Office proficiency are a plus. This role supports a large building-supply operation on Long Island and surrounding states.

Qualifications

• Highly organized with strong attention to detail.
• Excellent verbal and written communication skills.
• Reliable, dependable, and eager to learn.
• Bookkeeping experience preferred.
• Proficient in Microsoft Office applications.
• Strong customer service skills.
• Industry experience is a plus.
• Weekend availability required.
• Experience with an ERP System a plus.

Responsibilities

• Answer incoming phone calls and take accurate messages.
• Assist sales staff with filing and administrative tasks.
• Check and communicate the status of customer orders.
• Make change and support counter sales transactions.
• Support sales transactions and credit approval processes.
• Provide administrative and operational support to management.
• Receive and process all special-order hardware.
• Bill out and receive inventory transfers.
• Set up and process Return to Vendor (RTV) transactions.
• Receive and verify purchase orders (POs).
• Perform hands‑on bookkeeping and recordkeeping duties.
• Ensure accurate documentation and timely processing of transactions.
• Maintain organized records and support daily branch operations.

Skills

Highly organized

Excellent verbal and written comms

Reliable/dependable/eager to learn

Weekend availability

Industry experience is a plus

Tools

Microsoft Office

ERP System

Job description

Riverhead Building Supply Corp is seeking a Receptionist/Clerical to support a busy sales team. You will handle calls, messages, order status, and basic clerk tasks while maintaining accurate records and efficient operations.

Ideal candidates are highly organized, customer-focused, and comfortable with bookkeeping tasks. Weekend availability and ERP/Microsoft Office proficiency are a plus. This role supports a large building-supply operation on Long Island and surrounding states.