Office Administrator – Billing & Purchasing Ops

Service Experts, LLC Air Engineers; West Palm Beach (FL); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Competitive pay

Paid time off

401(k) with company matching

Medical/Dental/Vision insurance

Life Insurance

Job summary

Service Experts, LLC Air Engineers is seeking an Office Administrator II to handle a wide range of clerical and accounting tasks, from answering calls and routing inquiries to processing purchase orders and maintaining files in a busy office environment.

You will support accounts payable, cash logs, and timekeeping, assist with HR-related documents in the Exponent HR System, and ensure billing and vendor documentation are accurate and timely.

Qualifications

• High school diploma or equivalent required.
• 2+ years experience in general clerical or accounting clerk role.
• Proficiency in Microsoft Word, Excel and Outlook.
• Strong customer-service, verbal and written communication skills.

Responsibilities

• Answers telephone and routes calls to appropriate person.
• Disburses petty cash and reconciles cash expenditures.
• Creates purchase orders in designated system and obtains management approval.
• Maintains records for billing, accounts receivable and vendor payments.
• Gathers information to complete Employee Action Notices using the Exponent HR System.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Customer service

Communication

Interpersonal skills

Education

High school diploma

Tools

Exponent HR System

Timekeeping system

Job description

Service Experts, LLC Air Engineers is seeking an Office Administrator II to handle a wide range of clerical and accounting tasks, from answering calls and routing inquiries to processing purchase orders and maintaining files in a busy office environment.

You will support accounts payable, cash logs, and timekeeping, assist with HR-related documents in the Exponent HR System, and ensure billing and vendor documentation are accurate and timely.