Strategic Office Manager: Admin, HR & Operations Leader

Gregor Technologies, LLC; Ambridge (Beaver County); On-site; USD 68,000 - 72,000; Full time

Job summary

Metals USA is seeking an Office Manager for our Ambridge, PA facility. The role focuses on organizing office administration, coordinating procedures, and ensuring efficiency and safety across the organization.

The Office Manager will develop communication protocols, streamline processes, and support recruitment in partnership with Human Resources. Strong attention to confidentiality and professional conduct is required.

Qualifications

• Bachelor degree or equivalent combination of education and experience.
• Ability to interface with all departments to foster a success-oriented organization.
• Effective oral and written communication with internal and external customers.
• Respond effectively to time-sensitive inquiries and complaints.
• Define problems, collect data, establish facts and draw concise conclusions.
• Represents management professionally, exercises diplomacy, maintains confidentiality.
• Must successfully complete RSAC Reasonable Suspicion Training.
• Computer literacy; Microsoft Office and ERP.

Responsibilities

• Manage office operations and ensure organized procedures.
• Develop and implement office policies and standards.
• Compile and maintain order status information and proof of delivery for each purchase order and shipment.
• Assist with annual physical inventory at multiple locations.
• Coordinate procurement of office supplies.
• Manage relationships with vendors, service providers and landlords.
• Collaborate with HR on recruitment and onboarding of new employees.
• Review bi-weekly payroll and maintain payroll records.
• Ensure regular attendance.
• Adhere to Code of Conduct and confidentiality requirements.
• Perform other related duties as assigned.

Skills

Communication skills

Interdepartmental collaboration

Confidentiality & diplomacy

Problem-solving

Time management

Customer service

Education

Bachelor degree in Business Administration or relevant field

Tools

Microsoft Office

ERP systems

Job description

Metals USA is seeking an Office Manager for our Ambridge, PA facility. The role focuses on organizing office administration, coordinating procedures, and ensuring efficiency and safety across the organization.

The Office Manager will develop communication protocols, streamline processes, and support recruitment in partnership with Human Resources. Strong attention to confidentiality and professional conduct is required.