Strategic Meeting & Space Coordinator

BayOne Solutions; San Francisco (CA); On-site; USD 108,000 - 154,000; Full time

Job summary

BayOne Solutions is seeking a detail-oriented Meeting Coordinator in San Francisco to manage internal meeting bookings, room allocations, and event logistics. You will ensure timely confirmations, optimize room utilization, and support front desk coverage as needed.

The role requires hands-on use of Google Calendar and Slack, strong communication with hosts and administrative teams, and the ability to resolve conflicts and adapt to changing schedules.

Qualifications

• Experience with scheduling meetings and managing calendars.
• Proficiency with Google Calendar and Slack.
• Strong communication and coordination skills.

Responsibilities

• Own the booking queue for internal meetings, confirm timing, headcount, and manage room calendars.
• Review calendars daily to identify conflicts and reschedule as needed with stakeholders.
• Coordinate day-of logistics: set up rooms, AV/IT needs, and ensure readiness.
• Serve as primary contact for hosts on space availability and changes.
• Assist with event setup, room breakdown, and monthly reporting preparation.
• Provide front desk backup during staff breaks, prioritizing scheduling.

Skills

Meeting scheduling

Calendar management

Stakeholder communication

Tools

Google Calendar

Slack

Job description

BayOne Solutions is seeking a detail-oriented Meeting Coordinator in San Francisco to manage internal meeting bookings, room allocations, and event logistics. You will ensure timely confirmations, optimize room utilization, and support front desk coverage as needed.

The role requires hands-on use of Google Calendar and Slack, strong communication with hosts and administrative teams, and the ability to resolve conflicts and adapt to changing schedules.