Elite Executive Meeting Center Manager

Sierra; San Francisco (CA); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Unlimited PTO

Health benefits (medical, dental, vis

Life insurance

Retirement plan

Parental leave

Fertility benefits

Lunch & snacks

Discretionary stipend

Alphorn lessons

Job summary

Sierra, a leading customer-facing AI platform, seeks an Executive/Office Coordinator in San Francisco to manage four meeting rooms and calendar logistics for top executives. You’ll ensure smooth operations for internal meetings, events, and hospitality, coordinating with Sales and Agent Development as needed.

You’ll bring 2–4 years of high-touch events or executive support experience, strong communication, and a calm, proactive approach to anticipate needs and resolve issues.

Qualifications

• 2–4 years of experience in high-touch events, executive administrative support, premium hospitality, or customer facing environments.
• Excellent attention to detail, verbal and written communication skills, and confidence working with C-level executives.
• Strong organization and time management, with the ability to balance shifting agendas and competing priorities.
• A calm, proactive approach to anticipating needs and solving problems.
• Sound judgment and discretion with sensitive customer and executive information.
• A warm, service-oriented approach and confidence in communicating space guidelines.

Responsibilities

• Oversee the Executive Business Center's four meeting rooms, keeping the space welcoming and ready for executive briefings, select internal meetings, and events.
• Manage the calendar and booking process, resolving scheduling conflicts and coordinating overflow with the co-CEOs’ EAs.
• Prepare for each visit by understanding who’s attending, the meeting objectives, and any room or hospitality needs.
• Partner with Sales and Agent Development on meeting logistics, while hosts remain responsible for the customer experience end-to-end, including food and beverage orders.
• Serve as the main internal contact for booking requirements and space guidelines, helping teams find alternative rooms when needed.
• Coordinate room setup, resets, and onsite coverage, working with Workplace and IT to keep meetings running smoothly.
• Refine the booking process to capture meeting needs up front and maintain an accurate calendar.

Skills

Event coordination

Executive support

Communication

Calm under pressure

Attention to detail

Discretion

Hospitality

Job description

Sierra, a leading customer-facing AI platform, seeks an Executive/Office Coordinator in San Francisco to manage four meeting rooms and calendar logistics for top executives. You’ll ensure smooth operations for internal meetings, events, and hospitality, coordinating with Sales and Agent Development as needed.

You’ll bring 2–4 years of high-touch events or executive support experience, strong communication, and a calm, proactive approach to anticipate needs and resolve issues.