Executive Meeting Scheduler & Workplace Concierge

Apex Systems; San Francisco (CA); On-site; USD 124,000 - 138,000; Full time

Job summary

Everforth Apex Systems in San Francisco, CA seeks a Workplace Experience Coordinator - Scheduling to own the daily calendar for internal meetings in the Executive Business Center and amenity spaces. You will act as primary liaison for meeting hosts and admin partners, ensuring proper room setup and timely communication to facilities and IT.

The role requires 2–3 years of scheduling or admin support experience, proficiency with Google Calendar/Outlook, and a willingness to work on-site daily.

Qualifications

• Experience scheduling and coordinating meetings in an office environment.
• Proficiency with scheduling tools like Google Calendar or Outlook.
• Ability to work with administrative teams and executive assistants.

Responsibilities

• Manage the booking queue for internal meetings and confirm room details.
• Identify and resolve double bookings or space-fit issues.
• Coordinate daily meeting schedules with facilities and IT teams.
• Serve as liaison for hosts regarding space availability and guidelines.
• Assist with event setup and provide front desk backup as needed.

Skills

Scheduling

Calendar management

Stakeholder liaison

Slack usage

Education

High school diploma

Tools

Google Calendar

Outlook

Slack

Job description

Everforth Apex Systems in San Francisco, CA seeks a Workplace Experience Coordinator - Scheduling to own the daily calendar for internal meetings in the Executive Business Center and amenity spaces. You will act as primary liaison for meeting hosts and admin partners, ensuring proper room setup and timely communication to facilities and IT.

The role requires 2–3 years of scheduling or admin support experience, proficiency with Google Calendar/Outlook, and a willingness to work on-site daily.