Executive Briefing Center Scheduler (On-Site)

Eastridge Workforce Solutions; San Francisco (CA); On-site; USD 108,000 - 154,000; Part time

Job summary

Eastridge Workforce Solutions is seeking a Workplace Experience Coordinator - Scheduling to manage internal meeting bookings, room setup, and front-desk support on-site in San Francisco. The role focuses on ensuring efficient use of executive briefing spaces and coordination with Facilities, AV/IT, and hospitality teams.

Ideal candidates will have 2–3 years of scheduling or executive-support experience, strong organizational skills, and proficiency with Google Calendar, Slack, and Google

Qualifications

• 2–3 years of experience in scheduling, administrative/executive support, event coordination, or workplace operations.
• Highly organized and detail-oriented with the ability to anticipate conflicts and setup issues.
• Clear, diplomatic communication; able to partner with executive assistants, Facilities, AV/IT, and Security.
• Ability to lift up to 25 lbs repeatedly, stand up to 3 hours per day, and move throughout the building.
• Experience with shared calendars/room booking systems and high-volume requests.

Responsibilities

• Own the booking queue for internal meetings in the executive briefing center and amenity spaces; confirm timing, headcount, and room fit, and send confirmations to hosts
• Review the calendar daily and a week ahead to resolve double bookings, turnover gaps, and poor room fits; manage holds, cancellations, and recurring bookings
• Prepare the daily meeting schedule, relay setup and technology needs to Facilities, AV/IT, and hospitality, and confirm rooms are ready before start time
• Serve as primary point of contact for meeting hosts and administrative teams on availability, lead times, and space guidelines
• Support event setup/breakdown and enrichment programming, including class scheduling and registration
• Perform room walk-throughs, reset rooms, restock supplies, and maintain booking records for monthly reports
• Provide backup front desk coverage (guest check-in, badges, deliveries) as a secondary responsibility

Job description

Eastridge Workforce Solutions is seeking a Workplace Experience Coordinator - Scheduling to manage internal meeting bookings, room setup, and front-desk support on-site in San Francisco. The role focuses on ensuring efficient use of executive briefing spaces and coordination with Facilities, AV/IT, and hospitality teams.

Ideal candidates will have 2–3 years of scheduling or executive-support experience, strong organizational skills, and proficiency with Google Calendar, Slack, and Google