Strategic Medical Executive Assistant to C‑Suite

ADP, Inc.; West Palm Beach (FL); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Employee Wellness Programs

Job summary

ADP, Inc. is seeking a Medical Executive Assistant in West Palm Beach to provide high-level administrative support to the CEO, President, and Directors. The role requires strong organization, discretion, and the ability to manage multiple priorities in a fast-paced healthcare environment.

You will coordinate calendars, travel, meetings, minutes, and board events, while maintaining confidential records and supporting corporate initiatives.

Qualifications

• Strong organizational and time-management skills.
• Experience supporting C-suite executives preferred.
• Healthcare/medical environment experience advantageous.

Responsibilities

• Provide admin support to CEO, President, and leadership.
• Manage calendars, appointments, meetings, travel.
• Prepare meeting agendas, reports, and materials.
• Record minutes and follow up on actions.
• Screen calls and emails; draft communications.
• Coordinate executive meetings and board events.
• Assist with projects, budgets, and dashboards.

Skills

Organization

Time management

Written & verbal comms

MS Office proficiency

Multitasking

Education

Bachelor's degree in Business Administration/Healthcare Admin

3-5 years executive admin experience

Tools

EMR/EHR systems

Calendar management

Job description

ADP, Inc. is seeking a Medical Executive Assistant in West Palm Beach to provide high-level administrative support to the CEO, President, and Directors. The role requires strong organization, discretion, and the ability to manage multiple priorities in a fast-paced healthcare environment.

You will coordinate calendars, travel, meetings, minutes, and board events, while maintaining confidential records and supporting corporate initiatives.